THE WYCKOFF BOARD OF EDUCATION
THE WYCKOFF ADMINISTRATORS ASSOCIATION
July 1, 2013 – June 30, 2016
Pursuant to existing laws of the State of New Jersey, the Board of Education of Wyckoff recognizes the Wyckoff Administrators Association as the exclusive representative for the purpose of collective negotiations concerning the terms and conditions of employment of Elementary and Middle School Principals and the Assistant Principal at the middle school.
The positions recognized will hereafter be referred to as “Administrators”.
B. An Aggrieved Person is the administrator or group of administrators making the claim.
A. A grievance is a complaint by an administrator or administrators based upon the interpretation, application, or violation of this Agreement. A grievance to be considered under this procedure must be initiated by the administrator or administrators within thirty (30) calendar days of its occurrence.
The non-renewal of a non-tenured administrator’s contract is not subject to this grievance procedure, nor shall the grievance procedure be invoked by a tenured administrator against whom charges have been brought pursuant to the provision of the Tenure Employees Hearing Law with respect to the issue or issues on which charges have been made.
C. Immediate Supervisor shall mean the person who has the responsibility for immediate, direct administration of the aggrieved person.
D. Representative shall mean legal counsel or other person designated in writing by the aggrieved person.
E. Working Day shall mean a day in which the central office is open to transact business.
II. GENERAL PROVISIONS
A. It is the intent of these procedures to provide for the orderly settlement of differences in a fair and equitable manner. The resolution of such differences at the earliest possible state is encouraged.
B. The aggrieved person shall have the right to present a complaint in accordance with these procedures, free from coercion, interference, restraint, discrimination, or reprisal.
C. The aggrieved person shall have the right to be represented at any stage of the procedures by a person so designated.
D. Each party shall have access at reasonable times to written statements and records pertaining to such case.
E. All hearings shall be confidential.
F. At each step of the procedures, if differences are not resolved within the prescribed time, the aggrieved person has the right to move directly to the next stage.
G. The function of these procedures is to assure equitable and proper treatment under the existing laws and this contract, which relate to or affect the administrator in the performance of duties. They are not designed to be used for changing such laws and contract or establishing new ones.
H. All documents, communications and records dealing with the processing of a grievance shall be filed in a separate grievance file and shall not be kept in the personnel file of any of the participants. Upon resolution, a summary of the grievance and the decision may be placed in the personnel file of the participants.
A. The aggrieved person shall discuss the grievance with the appropriate immediate supervisor.
B. If the aggrieved person is not satisfied with the disposition of the grievance, it shall be discussed informally with the Superintendent of Schools.
C. If the aggrieved person is not satisfied with the disposition of the grievance, the grievance may be presented in writing to the Superintendent of Schools within five (5) working days of the informal discussion.
D. The Superintendent of Schools shall investigate the grievance and give a decision in writing, within five (5) working days.
E. If the aggrieved person is not satisfied with the disposition of the grievance, a review by the Board may be requested, within five working days of receipt of the Superintendent’s written decision. The request shall be submitted in writing through the Superintendent, who shall attach all related papers and forward the request to the Board. The Board or committee thereof shall review the grievance, hold a hearing with the aggrieved, if requested, and render the final decision, in writing, within thirty (30) calendar days of the request.
F. If within ten (10) working days after the decision of the Board, the aggrieved person is not satisfied with the disposition of the grievance, advisory arbitration may be requested. The Board and the Association shall attempt to agree upon a mutually acceptable arbitrator and obtain a commitment to serve. If the parties are unable to agree on an arbitrator, they shall request a list of arbitrators from PERC, and they shall be bound by the procedure for selection.
G. The arbitrator selected shall hold hearings in the district and issue an advisory decision, in writing, within twenty (20) calendar days from the close of the hearings. The decision shall set forth findings of fact, reasoning, and conclusions on the issue submitted. The arbitrator shall be without power to add or subtract from this agreement, and the costs for the services of the arbitrator shall be borne equally by the parties. Any other expenses shall be paid by the party incurring same.
H. The Board and the Association shall meet within ten (10) working days to discuss the advisory decision.
The Superintendent shall conduct regular evaluations in accordance with Board Policy and applicable State and Federal Regulations.
The evaluation of the administrators will be conducted by the Superintendent by May 15. A mid-year evaluation will take place with the Superintendent by January 1, to be followed by a written copy of the evaluation by January 31st, so that each principal would be able to ascertain his/her performance progress at that point. The Board reserves the right to alter these dates if circumstances within the district warrant.
Administrators will be provided with copies of all evaluations. Administrators may add any pertinent remarks for inclusion in their respective permanent personnel file.
2013-2014 2014-2015 2015-2016
Middle School Principal $7,000 $7,000 $7,000
2013-2014 2014-2015 2015-2016
15 years $3,500 $3,500 $3,500
20 years $3,900 $3,900 $3,900
Upon successful completion of fifteen (15) graduate credits, an administrator shall accelerate their next level of longevity to be effective at the beginning of the following school year.
HEALTH CARE INSURANCE
1. The Board will provide, on behalf of full-time administrators, full family health benefits from the State health Benefit Plan, full family pharmaceutical coverage, and individual dental coverage. Participants of the State Health Benefits Plan will contribute to said coverage in accordance with the provisions of c.78, P.L. 2011 (Sections 39 and 41) through the withholding of the contribution from their salary, prorated evenly over each pay period, towards the cost of such coverage. In the event that an Administrator instead agrees to “opt-out” of health insurance benefits then no such deduction shall be made, and instead, the Administrator will receive compensation of twenty-five-percent (25%) of the amount saved by the Board (i.e., the premium cost less the c.78 contributions that the employee would make) resulting from the Administrator’s waiver of coverage or Five Thousand Dollars ($5,000), whichever is less. Such compensation shall be paid in accordance with the schedule established by the Board for such payments. Participants of the dental benefits plan who want to enroll in or continue dependent care coverage will be responsible for contributing 20% of the premiums for such coverage. Co-pays for prescriptions shall be:
Retail: $10 Generic / $25 Preferred Brand / $40 Non-Preferred Brand
Mail Order: $24 Generic / $50 Preferred Brand / $80 Non-Preferred Brand
2. Full-time administrators shall have an annual physical. The Board will pay up to $300 after insurance coverage has been exhausted.
3. The Wyckoff Board of Education reserves the right to change the health benefit carriers for section 1 of this article with the agreement of the Wyckoff Administrators Association to equivalent plans.
The board shall reimburse full-time administrators for tuition costs based on the Rutgers University graduate credit rate (such rate at the time the course is taken) for a maximum of fifteen (15) credits per year incurred in an approved professional improvement. Cohort programs shall have a maximum reimbursement of thirty (30) credits per year. In all cases, prior approval by the Superintendent must be obtained and course work must relate directly to the individual’s assignment in the district. Reimbursement will be as follows:
Grade % Reimbursement
C or less 0%
Pass/Fail or Doctoral Program
An administrator who utilizes any portion of the annual tuition reimbursement must agree to return to employment within the Wyckoff Schools for (1) one year of non-tuition reimbursement service following the last year that tuition reimbursement was utilized. Failure to do so, will lead to a proportional refund of the tuition reimbursement based on the most recent tuition cost incurred unless waived by the Board. The proportion will be equal to twelve months minus the number of months of non-tuition reimbursement service divided by twelve months.
An individual who has been an administrator in the Wyckoff System for ten (10) consecutive years may be granted a sabbatical leave. Applications must be made to the Superintendent, in writing, on or before November 1, for leaves granted for the following contract year.
A one-year leave at one-half pay may be requested for advanced study in a doctoral program with a residency requirement for educational research. Educational research must be publishable in a reference journal or have a direct benefit to the Wyckoff Schools.
The Board will not grant more than one leave every two years.
Administrators must agree to return to the Wyckoff Schools for at least three (3) years upon termination of the leave. Failure to do so will lead to a proportional refund of sabbatical salary and tuition unless waived by the Board.
The administrator will enter into a contractual agreement with the Board detailing the terms and conditions of the sabbatical prior to the granting of the sabbatical. All leaves are subject to Board approval.
VACATIONS AND HOLIDAYS
Twelve-month administrators will earn twenty-two (22) days of vacation per year. After five (5) years of service in the district, twelve-month administrators will be entitled to twenty-four (24) days of vacation per year.
All requests for vacation must be submitted to the Superintendent for approval. Upon termination of employment with the district, unused vacation will be paid in full.
Years of Service Vacation Days 7/1 10/1 1/1 4/1
Vacation days are earned on an accrual basis, according to the following table:
1-5 22 5 5 6 6
6+ 24 6 6 6 6
Vacation must be planned so that a maximum accrual as of September 30, shall not exceed ten (10) days. Days in excess of ten (10) days will be forfeited after September 30.
The Superintendent may approve an extension of the September 30, accrual maximum to 15 days for the purpose of: (1) completing matriculation requirements for an educationally related doctoral program, or (2) district circumstances requiring disruption of the administrator’s planned vacation.
Twelve-month administrators will receive a minimum of eight paid (8) holidays each work year. These days will be designated by the Superintendent after consultation with the Wyckoff Administrators Association. The calendar will be distributed to each Association member no later than the start of the fiscal year. The holiday calendar may be changed annually to reflect changes in the school calendar. In addition, the December recess will consist of two paid holidays: Christmas Day and New Year’s Day.
TEMPORARY LEAVE OF ABSENCE
The Superintendent may grant temporary leaves of absence with pay (one to ten days) for personal matters that cannot be handled outside of school hours. Requests for leaves beyond 10 school days in length require School Board approval, and may be approved with or without pay. Leaves without pay will result in a deduction of 1/260 of the administrator’s annual salary.
The Board of Education will pay the annual dues for one county, one state, and one national organization for each administrator.
The Board will provide funds annually for four (4) administrators to attend a conference or convention.
The Superintendent must approve all requests for attendance and travel.
Administrators who are required to use their automobiles for school district business shall be reimbursed semi-annually at the rate established by the state government.
Requests for reimbursement must be submitted pursuant to board policy.
SICK LEAVE AND DISABILITY
Administrators shall be entitled to fifteen (15) sick leave days each year. Unused sick leave days shall be accumulated each year with no maximum limit.
In cases of frequent or intermittent illness, or personal illness in excess of three (3) days, the Superintendent may require the administrator to submit a statement of health from a physician.
Administrators will be paid, upon retirement under the provisions of TPAF (except for deferred retirement) $75.00 per day up to a maximum of 170 days for all unused sick leave.
Effective July 1, 1993, all new employees covered by this agreement will be capped at ninety (90) days.
DURATION OF AGREEMENT
This agreement shall be in effect July 1, 2013, and shall continue in effect until June 30,
WYCKOFF ADMINISTRATORS ASSOCIATION WYCKOFF BOARD OF EDUCATION
WYCKOFF ADMINISTRATORS ASSOCIATION
WYCKOFF BOARD OF EDUCATION
Chris Della Pietra