Contract Between
New Providence B/E-Union
- and -
New Providence EA
* * *
07/01/2018 thru 06/30/2021


CategorySchool District
UnitSupport Staff

Contract Text Below
xv

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AGREEMENT


between


NEW PROVIDENCE BOARD OF EDUCATION

and

NEW PROVIDENCE EDUCATION ASSOCIATION
Secretarial Unit





JULY 1, 2018 THROUGH JUNE 30, 2021




                              Sciarrillo, Cornell, Merlino McKeever & Osborne, LLC
                              238 St. Paul Street
                              Westfield, NJ 07090
                              (908) 481-5000

33
TABLE OF CONTENTS

ARTICLE # TITLE PAGE #

PREAMBLE 1

I RECOGNITION 2

II NEGOTIATION OF SUCCESSOR AGREEMENT 3

III GRIEVANCE PROCEDURE 4

IV ASSOCIATION RIGHTS 9

V SECRETARIES' RIGHTS 11

VI BOARD'S RIGHTS 12

VII WORK YEAR 14

VIII WORK DAY 15

IX VACATION 16

X TEMPORARY LEAVES OF ABSENCE 17

XI SALARY 21

XII INSURANCE 23

XIII RETIREMENT 26

XIV IMPROVEMENT OF SKILLS 27

XV DEDUCTIONS FROM SALARY 28

XVI MISCELLANEOUS PROVISIONS 31

XVII DURATION OF AGREEMENT 33

APPENDIX I 2018-2021 SECRETARIAL SALARY GUIDE 34


PREAMBLE

THIS AGREEMENT is entered into this 29th day of January 2019, by and between the BOARD OF EDUCATION OF THE BOROUGH OF NEW PROVIDENCE (hereinafter called the "Board" or the "Employer") and the NEW PROVIDENCE EDUCATION ASSOCIATION (hereinafter called the "Association").
ARTICLE I
RECOGNITION

A. Unit. The Board hereby recognizes the Association as the exclusive and sole representative for collective negotiation concerning grievances and terms and conditions of employment for all secretarial employees of the Board, but excluding confidential employees and Board Secretary.
B. Definition. Unless otherwise indicated, the term "secretary," when used hereinafter in this Agreement shall refer to all non-certificated employees represented by the Association in this negotiating unit.
ARTICLE II
NEGOTIATION OF SUCCESSOR AGREEMENT

A. The parties agree to enter into collective negotiations over a successor Agreement in accordance with the New Jersey Employer-Employee Relations Act in a good faith effort to reach agreement on all matters concerning the terms and conditions of secretaries' employment. Such negotiations shall begin not later than February 15th of the calendar year preceding the calendar year in which this Agreement expires. Furthermore, items for negotiations must be presented to each side in writing not later than the first meeting. Any Agreement so negotiated shall apply to all secretaries, be reduced to writing and, after ratification, be signed by the Board and the Association.
B. If any Article, or section of this Agreement is held invalid by operation of law, or by any tribunal of competent jurisdiction, including the Public Employment Relations Commission, or if compliance with and enforcement of any Article or section should be restrained by such tribunal, the parties shall enter into immediate collective negotiations for the purpose of negotiating a replacement for such Article or section.
ARTICLE III
GRIEVANCE PROCEDURE
      A. Definitions.

1. Administrator is any person or persons acting in a supervisory capacity.
      2. Aggrieved Person is the person or persons making the claim.
3. Grievance is a claim by a secretary or the Association based upon the interpretation, application or violation of this Agreement, policies or administrative decisions affecting a secretary or group of secretaries in accordance with the law.
4. Work Day shall be defined as a day when secretaries' attendance is required.
5. Immediate Supervisor is that individual assigned by the Board to evaluate the grievant.
B. Purpose.
1. The purpose of this procedure is to secure, at the lowest possible level, equitable solutions to problems which may from time to time arise affecting grievances of secretaries. Both parties agree that these proceedings will be kept as informal and confidential as may be appropriate at any level of the procedure.
2. Nothing herein contained shall be construed as limiting the right of any secretary having a grievance to discuss the matter informally with any appropriate member of the Administration, and having the grievance adjusted without the intervention of the Association, provided the adjustment is not inconsistent with the terms of this Agreement.
C. Procedure. Since it is important that grievances be processed as rapidly as possible, the number of days indicated shall be considered maximum at each level, and every effort should be made to expedite the process. Time limits specified may be extended or shortened by mutual agreement.
D. Sequence of Levels for Resolving Grievances.
Level One. Any secretary having a grievance shall, within fifteen (15) working days of the occurrence thereof, submit said grievance in writing to her/his immediate supervisor, and shall meet with the supervisor in an effort to resolve the matter.
Level Two. If the aggrieved person is not satisfied with the disposition of the grievance at Level One, or if no decision has been rendered within seven (7) work days after the presentation of the grievance, she/he may file the grievance in writing with the Superintendent of Schools within five (5) work days after the decision at Level One, or twelve (12) work days after the grievance was presented at Level One, whichever is sooner. In the event that the immediate supervisor is the Superintendent of Schools, the grievant shall proceed in accordance with the procedure and time schedule set forth in Level Three below.
Level Three. If the aggrieved person is not satisfied with the disposition of the grievance at Level Two, or if no decision has been rendered within ten (10) work days after the grievance was delivered to the Superintendent, she/he may, within five (5) work days after a decision by the Superintendent, or fifteen (15) work days after the grievance was delivered to the Superintendent, whichever is sooner, submit the grievance in writing to the Board of Education. The Board shall have twenty-five (25) work days from submission to respond.
Level Four. If the aggrieved person is not satisfied with the disposition of the grievance at Level Three, or if no decision has been rendered within twenty-five (25) work days after the grievance was delivered to the Board, she/he may, within ten (10) work days after a decision by the Board, or thirty-five (35) work days after the grievance was submitted to the Board, whichever is sooner, submit the grievance to arbitration, provided that the grievance concerns an alleged violation, misinterpretation or misapplication of the terms of this Agreement. This level shall be the terminal step for all other grievances.
1. Procedure for Invoking Arbitration. The demand for a list of arbitrators shall be made to the Public Employment Relations Commission in accordance with its rules and regulations.
2. Jurisdiction of the Arbitrator. In rendering a decision, the arbitrator shall be limited to the facts as presented. The arbitrator shall not have the authority to add to, modify or detract from the specific or express terms of the Agreement. The decision shall be rendered in writing and shall be binding.
3. Costs of Arbitration. The costs for the service of the arbitrator, including per diem expenses, if any, and actual and necessary travel, subsistence expenses and the costs of the hearing room, if any, shall be borne equally by the Board and the Association. Any other expenses incurred shall be paid by the party incurring same.
4. Exclusions from Arbitration. The following shall be excluded from advisory arbitration:
(a) The failure or refusal of the Board to renew the contract of a non-tenured employee;
(b) In any matter wherein a specific method of review is set forth by law, or by any rules, regulation or order of the State Commissioner of Education or the State Board of Education;
(c) Any complaint by any personnel occasioned by the appointment or lack of appointment, or retention or lack of retention, in any position for which tenure is either not possible or not required;
(d) In matters where the Board is without authority to act;
(e) Any matter in which a petition has been filed before the Division of Controversies and Disputes of the office of the Commissioner of Education, whether or not covered by (1) through (4) set forth heretofore.
E. Right of Secretaries to Representation.
1. Any aggrieved person may be accompanied at all stages, including Level One of the grievance procedure, by her/his representative. The Association shall have the right to be present and to state its views at all stages of the grievance procedure.
2. Any participant in the grievance process shall be assured freedom from restraint, interference, coercion, discrimination or reprisal by reason of such participation.
F. Miscellaneous.
1. If, in the judgment of the Association, a grievance affects a group or class of secretaries, the Association may initiate such grievance by submitting it in writing to the Superintendent of Schools directly, and the processing of such grievance shall be commenced at Level Two. This grievance shall be signed by at least one of the secretaries who claims to be an aggrieved person.
2. The form of processing grievances shall be that currently in use by the Association and the Board.
3. All meetings and hearings under this procedure shall not be conducted in public and shall include only the aggrieved person and her/his designated or selected representatives, Association representatives heretofore referred to in this Article and appropriate administrative representatives.
4. Decisions rendered at all levels of this procedure shall be in writing, setting forth the decision and the reasons therefor.
5. All documents, communications and records dealing with the processing of a grievance shall be filed in a separate grievance file and shall not be kept in the personnel file of any of the participants.
6. The Association may initiate and process a grievance through all levels of this procedure even though the aggrieved person does not wish to do so.
ARTICLE IV
ASSOCIATION RIGHTS

A. The Board agrees to furnish to the Association, in response to reasonable requests from time to time, public information concerning the financial resources of the district and such other public information that shall assist the Association in developing intelligent, accurate, informed and constructive programs on behalf of the secretaries, together with public information which may be necessary for the Association to process any grievance or complaint.
B. Whenever any representative of the Association or any secretary participates during working hours in mutually scheduled negotiations, grievance proceedings or conferences or meetings with any administrator, the Board, or any Board member or representative, the secretary shall suffer no loss in pay.
C. The Association and its representatives shall have the right to use school buildings at all reasonable hours for meetings when such building or facility is not otherwise in use. The Association shall follow the existing procedure to request such building use. Except as specifically permitted by this Article, no Association business may be conducted during work time, nor at any time in the presence of students, including but not limited to the wearing of clothing with logos or insignia, publicity buttons, or other indicia of Association business.
D. The Association and its representatives shall have the right to use school facilities and equipment, including computers, typewriters, duplicating equipment, calculating machines and all types of audiovisual equipment at reasonable times when such equipment is not otherwise in use. The Board of Education photocopier will also be available for Association use on a limited special need basis with one (1) day's advance notice to the office of the Superintendent. The Association shall pay for the actual cost of all materials and supplies incident to such use. The Association will replace or repair equipment damaged as a result of such use.
E. The Association shall have the right to utilize existing bulletin boards in faculty lounges or teacher dining rooms. The Association shall, at its option, have the right to exclusive use of bulletin boards to be provided by the Association. In such event, the size and location of new bulletin boards shall be mutually agreed to by the Association and the Superintendent.
F. The rights and privileges of the Association and its representatives as set forth in this Agreement shall be granted only to the Association as the exclusive representative of the secretaries, and to no other labor organization. In the event of an election to determine the exclusive representative of the secretaries, this provision shall not be in effect from the time an election is either consented to or ordered until the completion of the election.
G. The President of the Association may request to be released from his/her assigned duty on an individual case basis as the need arises to conduct Association business. The building Principal or central office Administrator will evaluate these requests and approve them when it appears that such approval will be of mutual benefit to the Board and the Association.
1. As a condition of granting the released time to the Association President, the building Principal may request that the Association President provide for coverage of his/her assigned duty.
ARTICLE V
SECRETARIES' RIGHTS
A. Pursuant to the Employer-Employee Relations Act, the Board and the Association agree that every member of the unit shall have the right freely to organize, join and support the Association and its affiliates for the purpose of engaging in collective negotiations and other concerted activities for mutual aid and protection, or to refrain from such activities. The Board and the Association undertake and agree that they shall not directly or indirectly discourage or deprive or coerce any secretary in the enjoyment of any rights conferred by the Employer-Employee Relations Act, or other laws of New Jersey or the constitutions of New Jersey or the United States.
B. Nothing contained herein shall be construed to deny or restrict to any secretary such rights as she may have under New Jersey School Laws or other applicable laws and regulations. The rights granted to secretaries hereunder shall be deemed to be in addition to those provided elsewhere.
C. Whenever any secretary is required to appear before the Superintendent, the Board or any committee thereof for a meeting or conference, the purpose of which adversely concerns the continuance of that secretary in her/his office, position or employment or adversely concerns salary or any increments pertaining thereto, she/he shall be given prior written notice of the reason for such meeting or conference and shall be entitled to have a representative of the Association present to advise and represent her/him during such meeting or conference, provided that no unreasonable delay shall be incurred in the scheduling of such meeting due to a lack of representation.
ARTICLE VI
BOARD'S RIGHTS
A. The Association recognizes that the Board has certain powers, rights, authorities, duties and responsibilities vested in it by the laws of the State of New Jersey and of the United States. It is understood that these include the rules and regulations included in the New Jersey Administrative Code, an official publication of the State of New Jersey, as well as requirements coming from the New Jersey Commissioner of Education in the form of memoranda.
B. In exercise of its discretionary authority, as aforesaid, the Board reserves the right to implement decisions except as limited by the specific terms of this Agreement. Insofar as these decisions affect or modify the terms and conditions of employment specified in this contract, the Board agrees to negotiate the impact of such changes prior to implementation.
C. The Board reserves to itself sole jurisdiction and authority over matters of policy and retains the right through the Administration, in accordance with applicable laws and regulations:
1. To direct secretaries within the scope of their contracts in compliance with Board policy;
2. To hire, promote, transfer, assign and retain secretaries in positions within the school district, and to suspend, demote, discharge or take other disciplinary action against secretaries;
3. To relieve secretaries from duties for just cause;
4. To maintain the efficiency of the school district operations entrusted to them;
5. To determine the secretarial staff by which school district operations are to be conducted; and
6. To take whatever actions may be necessary to carry out the mission of the school district in situations of emergency.
ARTICLE VII
WORK YEAR
A. Twelve-Month Secretaries. Twelve-month secretaries' work year shall be from July 1 to June 30.
B. Ten and One-Half Month Secretaries. Ten and one-half-month secretaries shall follow the 10-month secretaries' calendar and shall work an additional two (2) weeks as established by the Board.
C. Holidays. Twelve-month secretaries shall be given thirteen (13) paid holidays per year. A holiday schedule shall be prepared by the Superintendent and submitted to the secretaries for review. Secretaries may make suggestions as to where floating holidays shall be placed. Ten-month secretaries shall be given all of the holidays of the twelve-month secretaries which occur during their work year.
D. N.J.E.A. Convention Days. Secretaries will be given two (2) days off with pay for attending the N.J.E.A. convention. If one secretary is required to remain in district, this shall be done for one day on a rotational basis. Each secretary having such duty will be given compensatory time for the day worked.
ARTICLE VIII
WORK DAY
A. The normal work day for secretaries, except those referred to in D below, shall be seven and one-half (7 ) hours per day which shall be in addition to a one-half (1/2) hour lunch period, which shall be scheduled by the immediate supervisor.
B. The overtime rate shall be based on one and one-half (1.5) times the employee’s regular rate of pay for hours worked over an eight (8) hour day and forty (40) hour week. Overtime must have prior approval from an immediate supervisor.
C. On the days before the Thanksgiving holiday and the Christmas holiday, the workday for secretaries shall end one (1) hour after that of pupils.
D. Those secretaries placed on the eight-hour salary guides shall work forty (40) hours per week, not including their one-half hour lunch period per day.
E. Secretaries who will be absent for any reason other than pre-approved leaves shall utilize the Board approved absence reporting system. In the event of absence, the Board shall attempt to provide for a substitute secretary effective the first day of absence.
ARTICLE IX
VACATION
A. Twelve-month secretaries:
Vacation days are accrued each school year, beginning with July 1st and ending June 30th. Vacation days are allocated on July 1st following accrual based upon the following schedule:
Completed Service by July 1 Vacation
      Less than 1 year 1 day for each month of completed service up to a maximum of 10 days

1 through 3 years 10 days
4 through 8 years 15 days
9 through 20 years 20 days

over 20 years 20 days plus 1 additional day for each full
year of service. Maximum of 25 days total.

B. Twelve-Month Secretaries. Vacation time shall be taken subject to the approval of the secretary’s immediate supervisor and the Superintendent of Schools. A maximum of five (5) vacation days may be carried over and used by August 31 of the succeeding year. If the school calendar is altered in any way after September 1 of the school year, a total of seven (7) days may be carried over and used by August 31 of the succeeding year. Other than that, vacations are not cumulative and for school based secretaries should be completed during the months of July, August and school vacations. However, in the event an employee requests up to four (4) vacation days and is granted approval to take vacation during time other than July, August and school vacations, no additional expense will be borne by the Board as a result of such vacation scheduling.
C. Ten (10) and/or Ten and One-Half (10.5)-Month Secretaries. If an employee moves from a 10-month or 10.5-month position to a 12-month position, each year of service in the 10-month position shall count as a full year of service for vacation purposes.
                  ARTICLE X
TEMPORARY LEAVES OF ABSENCE
A. Sick Leave. Personal Illness/Family Illness. Allowances for absence at full salary:
1. Secretaries shall be allowed sick/family illness leave with full pay for seventeen (17) working days for twelve-month secretaries of which only fifteen (15) shall be accumulative.
2. The above entitlements shall pertain to employees employed prior to the 1995-96 school year. If any such secretary requires less than this specified number of days of sick/family illness leave with pay allowed, all days of such leave not utilized that year shall be cumulative up to a total of fifteen (15), to be used for additional sick/family illness leave as needed in subsequent years without limitation.
3. Secretaries hired commencing with the 1995-96 school year shall receive sick/family illness days in accordance with the following schedule:
Year Days (10.5 Months) Days (12 Months)
      1, 2, 3 12 14
      4 (tenure year) - 9 13 15
      10 - 14 14 16
      15 & thereafter 15 17
4. Sick/family illness leave is hereby defined to mean the absence from one's post of duty because of personal disability due to illness or injury, or because of exclusion from school by a personal physician or the district's medical authorities because of contagious disease or being quarantined for such a disease in the immediate household, or in the case of illness of a parent, sister, brother, wife, husband, child or any relative living at the secretary's home.
5. If an employee is absent for four (4) consecutive working days or more for any of the reasons set forth above or is absent the day before or after a vacation, the employer may require acceptable medical evidence of said illness. The nature of the illness and the length of time the employee will be absent shall be stated on the doctor's certificate provided to the Board. If a pattern of sick days evolves for any particular employee such that the employer suspects abuse of sick leave, the Board shall have the right to require acceptable medical evidence in the form of a doctor's certification at any time.
6. The Board, in its discretion, may grant additional sick leave without the loss of pay.
B. Personal Leave.
1. All secretaries, upon approval by Administrator three (3) days in advance of the date of the leave requested, shall be entitled to three (3) personal leave days annually with no reason stated. It is agreed, however, that:
a. These days will be used to conduct those matters of importance that cannot be transacted outside of normal school hours;
b. These days will not be taken during the first or last week of the school year;
c. These days will not be taken immediately before or after a vacation day when school is closed, unless (1) the wedding or graduation of an employee or member of his/her immediate family falls upon such day or (2) school is closed for a religious holiday, which is for one (1) day before or beyond the school closing and the personal day is taken for religious observance of that holiday. One personal day can be taken immediately before or after a school holiday if for attendance at a graduation ceremony and accompanying events of an immediate family member and the travel to such events exceeds 100 miles. One personal day can be taken immediately before or after a school holiday if for attendance at a wedding and accompanying events of an immediate family member and the travel to such events exceeds 100 miles. One personal day can be taken immediately before a school holiday if the day taken immediately precedes the staff member’s own wedding regardless of location.
d. If more than one (1) personal day is to be taken consecutively, including Monday-Friday combinations, reasons will be given at the time that permission to utilize the particular day is sought.
e. One (1) of three (3) personal days may be used annually for emergency purposes with prior notification by telephone and with paperwork to follow upon the employee's return to work.
2. Twelve-month secretaries shall receive in the first year of their employment one (1) personal day. Upon completing one (1) year of service, they shall receive three (3) personal leave days as set forth in B.1 above. Use of these days shall be governed by B.1.a-e above. All other secretaries hired shall receive in the first three (3) years of their employment one (1), one (1), and two (2) personal days in each year, respectively. Upon receiving tenure, they shall receive three (3) personal leave days as set forth in B.1 above. Use of these days shall be governed by B.1. a-e above.
3. Unused personal leave days shall convert to sick days and shall accumulate in accordance with statute.
      C. Bereavement Leave.
1. Absence of five (5) days without loss of salary shall be allowed a secretary in case of death of the following in her immediate family or household: mother, father, sister, brother, daughter, son, wife, husband, mother-in-law, or father-in-law. If at a later date circumstances directly related to the death necessitate additional absence, this provision providing for up to five (5) days may be granted at the discretion of the Superintendent.
2. In case of death of grandparent, niece, nephew, aunt, uncle, sister-in-law or brother-in-law not living with the immediate family, no deduction shall be made for absence on the day of the funeral to permit attendance, and in the case of death of such grandparent, up to a total of four (4) additional days may be granted.
      D. Allotment of Days.
1. If, in the opinion of the Superintendent, unusual circumstances warrant that an exception be made in the allotment of days for death in the immediate family, or absence for personal reasons, unused days in all of the above categories may be transferred to the advantage of the secretary, provided that the total number of days requested without deduction does not exceed eight (8).
2. In each instance, the approval of the Superintendent must be obtained in writing.
ARTICLE XI
SALARY
A. The salary guide for each employee covered by this Agreement is set forth in Appendix I, II, and III which are attached hereto and made a part hereof. The guides reflect an average increase of 3.15% for 2018-19, 3.00% for 2019-20, and 2.90% for 2020-21 inclusive of increment in the years of this Agreement and are based on the previous year's salary guide.
B. When a payday falls on or during a school holiday, vacation or weekend, the present practice of issuing paychecks on the last preceding working day shall be continued.
C. The Board shall provide, on an individual basis, for deductions to the Union County Teachers Federal Credit Union. Deductions must be in even dollar amounts divisible by two (2), with a minimum permissible amount of $2.00. Authorization cards must be in the Union County Teachers Federal Credit Union office by July 15th of each school year for September 1st deduction.
D. The Board shall provide, on an individual basis, for deductions from salaries to a tax-deferred annuity program. The carrier or broker for multiple carriers shall be mutually decided by the Board and the Association. In the event of multiple carriers, the Board offices shall be responsible to one (1) custodian, thereby representing no increase in office workload.
If a secretary is transferred or reassigned to a higher paying position, her/his salary shall be increased in accordance with the classification of the new position.
Longevity. Each support staff member who has ten (10) or more years of employment in the district shall receive $200.00 in each year of the agreement added to their annual (pensionable) salary. Each support staff member who has twenty (20) or more years of employment in the district shall receive $375.00 in each year of the agreement added to their annual (pensionable) salary.
ARTICLE XII
INSURANCE
A. Employees shall contribute an amount established by P.L. 2011, Chapter 78 toward payment of premiums. Should P.L. 2011, Chapter 78 be repealed during the term of the agreement, the Association agrees to meet with the Board and reopen negotiations on the issue of health benefits contribution. The obligation of employees to contribute toward their medical insurance cost shall be effective upon their employment with the Board.
1. Comprehensive type program with a deductible of $200 per person; $400 per family and coinsurance payment will be 80% of the first $2,000, until August 31, 2005.
2. As of September 1, 2005, all members and their dependents, who were enrolled in the comprehensive type program, shall be enrolled in a 100/90/70 PPO plan.
3. Employees shall be permitted to enroll in a PPO, an HMO, an EPO, or a high deductible medical benefit plan.
Effective the date of ratification, all new hires have the choice to enroll in the EPO Plan or the High Deductible Plan.
Effective July 1, 2019 for the period July 1, 2019 to June 30, 2020, any employee who moves from POS to EPO shall receive annual payment of $400 for single coverage, $750 for family, employee/child or employee/spouse coverages. If employee stays in EPO for the period July 1, 2020 to June 30, 2021, the employee shall receive an annual payment of $400 for single coverage, $750 for family, employee/child or employee/spouse coverages. This provision shall terminate on June 30, 2021.
Effective July 1, 2020 for the period July 1, 2020 to June 30, 2021, any employee who moves from POS to EPO shall receive a one-time payment of $400 for single coverage, $750 for family, employee/child or employee/spouse coverages. This provision shall terminate on June 30, 2021.
4. 4. New hires will be eligible for coverage immediately.
5. The medical policy will provide coverage for dependents until the end of the calendar year when the dependent turns 26. The dental policy will provide coverage for dependents to age 19, with such dependent coverage extended to age 25 for full-time students.
As of July 1, 2007, mental health inpatient maximum, under the PPO plan, will be increased to 30 days and outpatient to 60 visits.
When rolling over from the comprehensive coverage to the PPO plan, credit will be given for deductible and coinsurance payments made by the members.
PPO plan summary books shall be available in an electronic format.
9. Coverage and benefits not listed on the 100/90/70 summary plan document, which are currently covered under the comprehensive plan, shall be included in the PPO plan.
B. The policy is on file in the Board office, summarized in a descriptive booklet, available in an electronic format for secretaries and includes:
1. Coverage for dependents to age 26 as limited by the policy.
2. Three hundred sixty-five (365) day coverage.
3. Option for teachers who are retiring, on maternity leave, extended medical leave, or any other approved leave, to continue such coverage by paying the premium at the group rate to the Board. This coverage shall be at the usual and customary rate schedule. The above coverage may include mandatory cost-saving features as:
a. Second surgical opinion requirements;
b. Same day surgery requirements; and
c. Error-free billing programs.

C. The Board will offer alternative HMO coverage worth $15.00 co-pay for primary doctor and $25.00 for specialist referrals.
D. The Board shall provide dental insurance coverage for employees and their dependents in accordance with the dental insurance program currently in effect.
E. The Board reserves the right to name the carrier to underwrite medical care benefits and to change said carrier, so long as substantially similar benefits are provided.
F. Insurance coverage will terminate at the end of the month of the effective date of the resignation of the employee.
G. The Board shall provide each employee with a description of the health care coverage provided under this Article.
H. Effective May 1, 2013, the District shall offer a voluntary health/dental insurance waiver plan. A waiver form must be submitted annually by May 1st in order to waive out of health/dental insurance coverage effective July 1st. If an employee elects to cancel the waiver, a letter must be submitted by May 1st, with an effective date of July 1st. In the event of a life altering event (i.e. loss of spouse’s employment, disability/death of a spouse or divorce/legal separation), re-enrollment in the District’s plan will be immediate.
ARTICLE XIII
RETIREMENT
A. An employee who qualifies for retirement with the pension fund and who retires from the district shall be provided with a terminal leave benefit. The amount of this benefit will be determined by multiplying the number of unused accumulated sick leave days by 35% of the retiree's per diem salary rate at the time of retirement. In the event of death of the employee prior to retirement, his/her estate shall receive such payment. Deferred retirements do not qualify under this provision.
B. All individuals whose first day of employment is on or after July 1, 2008 shall be reimbursed for accumulated unused sick leave at 25% of the employee’s per diem rate. Deferred retirements do not qualify under this provision.
C. Effective July 1, 2012, the maximum reimbursement any employee shall receive for accumulated unused sick leave shall be $15,000. For any employee who has accumulated more than $15,000 in accumulated unused sick leave as of July 1, 2012, the employee shall not accumulate any additional unused sick leave for purposes of reimbursement and the cap shall be the amount in dollars on July 1, 2012.

ARTICLE XIV
IMPROVEMENT OF SKILLS
A. The Board, recognizing the need to maintain an effective secretarial staff, will pay for appropriate institutes and workshops, as may be determined by the Superintendent.
B. When programs of interest come to the attention of any secretary, she/he should so inform the Superintendent of Schools. Attendance at such institutes and workshops will be subject to the approval of the Superintendent of Schools on behalf of the Board of Education, and the Superintendent shall have the authority to approve payment of all or part of the registration fees involved.
ARTICLE XV
DEDUCTIONS FROM SALARY
A. Dues. The Board agrees to deduct from the salaries of secretaries dues for the Association, the Union County Education Association, and the New Jersey Education Association if said secretary individually and voluntarily authorizes the Board to deduct. Such deductions shall be made in compliance with Chapter 233, N. J. Public Laws of 1969 (N.J.S.A. 52:14-15.9e) and under rules established by the State Department of Education. Said monies, together with current records of any corrections, shall be transmitted to such person as may from time to time be designated by the Association by the 15th of each month following the monthly pay period in which deductions were made.
B. Indemnification. The Association hereby agrees to hold the Board of Education harmless against any and all claims, suits or other liabilities occurring as a result of the implementation of this dues deduction provision.
C. Representation Fee. If an employee does not become a member of the Association during any member year (i.e., from September 1 to the following August 31) which is covered in whole or in part by this Agreement, said employee will be required to pay a representation fee to the Association for that membership year. This fee shall be the maximum allowed by law.
      1. Procedure.
a. Notification. Prior to November 1 of each year, the Association will submit to the Board a list of those employees who have neither become members of the Association for the current membership year nor paid directly to the Association the full amount of the representation fee for the membership year. The Board will deduct from the salaries of such employees, in accordance with paragraph 2 below, the full amount of the representation fee and promptly will transmit the amount so deducted to the Association.
b. Payroll Deduction Schedule. The Board will deduct the representation fee in equal installments, as nearly as possible, from the paychecks paid to each employee on the aforesaid list during the remainder of the membership year in question. The deduction will begin with the first paycheck paid.
(1) 10 days after receipt of the aforesaid list by the Board; or
(2) 30 days after the employee begins his/her employment in a bargaining unit position.
c. Termination. If an employee who is required to pay a representation fee terminates his/her employment with the Board before the Association has received the full amount of the representation fee to which it is entitled under this Article, the Board will deduct the unpaid portion of the fee from the last paycheck to said employee during the membership year in question.
d. Mechanics of Deduction and Transmission of Fees. Except as otherwise provided in this Article, the mechanics for the deduction of representation fees and the transmission of such fees to the Association will, as nearly as possible, be the same as those used for the deduction and transmission of regular membership dues to the Association.
e. Changes. The Association will notify the Board in writing of any changes in the list provided for in paragraph 1 above and/or the amount of the representation fee, and such changes will be reflected in any deductions made more than ten (10) days after the Board receives said notice.
      2. Indemnification and Save Harmless Provision.
a. Liability. The Association agrees to indemnify and hold the Board harmless against any liability, including cost of suit and attorney's fees, which may arise by reason of any action taken by the Board in complying with the provisions of this Article, provided that:
(1) the Board gives the Association timely notice, in writing, of any claim, demand, suit, or other form of liability in regard to which it will seek to implement this paragraph, and
(2) if the Association so requests in writing and the Board agrees, the Board will surrender to it full responsibility for the defense of such claim, demand, suit or other form of liability and will cooperate fully with the Association in gathering evidence, securing witnesses, and in all aspects of said defense.
b. Exception. It is expressly understood that paragraph 1 above will not apply to any claim, demand, suit, or other form of liability which may arise as a result of any type of willful misconduct by the Board or the Board's imperfect execution of the obligations imposed upon it by this Article.
c. Notification. The Association will inform the Board as to the status of any action on a monthly basis.
ARTICLE XVI
MISCELLANEOUS PROVISIONS
A. This Agreement constitutes Board policy for the term of said Agreement, and the Board shall carry out the commitments contained herein and give them full force and effect as Board policy.
B. If any provision of this Agreement or any application of the Agreement to any employee or group of employee is held to be contrary to law, then such provision or application shall not be deemed valid and subsisting, except to the extent permitted by law, but all other provisions or applications shall continue in full force and effect.
C. Any individual contract between the Board and an individual secretary shall be subject to and consistent with the terms and conditions of the Agreement. If an individual contract contains any language inconsistent with the Agreement, this Agreement, during its duration, shall be controlling.
D. Each secretary shall be evaluated at least once each year. The secretary shall be given a copy of the completed evaluation form, shall be afforded a conference to discuss the form, and shall be permitted to attach to the file copy any written responses she/he may desire to make. Non-tenured secretaries shall be evaluated three (3) times each year as the Superintendent will determine to be necessary.
E. Both parties to the Agreement recognize that the Commissioner of Education has ruled that where a reduction in force takes place, tenured secretaries affected thereby who are qualified to perform the work of a non-tenured employee shall displace the non-tenured person. Similarly, a more senior employee qualified to perform the work of a less senior person shall displace the less senior person. In either event, no employee shall have the right to placement in a higher classification than that which she/he held. It is agreed that the Board will continue to abide by the law in this regard, and that any disagreement shall be solely for the Commissioner of Education.
F. In the event of a layoff or termination of services due to a reduction in force, subcontracting, or privatization, any affected employee with more than five (5) years of seniority shall receive six (6) months' salary as severance pay. The salary to be paid will be that individual's highest salary earned. In addition, the Board shall pay for that individual's health benefits (individual or family plan) for one (1) full year after severance.
G. Employees will be reimbursed for the use of their personally-owned automobiles at the mileage rate in accordance with standards set by the New Jersey Office of Management and Budget. This rate includes all automobile expenses except parking and toll charges, which may be listed additionally.
ARTICLE XVII
DURATION OF AGREEMENT
A. This Agreement shall be effective as of July 1, 2018 and shall continue in full force and effect until June 30, 2021. This Agreement shall not be extended orally, and it is expressly understood that it shall expire on the date indicated above.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be signed by their respective Presidents, attested to by their respective Secretaries and negotiating committee chairpersons, and their corporate seals to be placed hereto.
SIGNED AND SEALED this 6th day of May 2019.


NEW PROVIDENCE EDUCATION BOARD OF EDUCATION OF THE
ASSOCIATION BOROUGH OF NEW PROVIDENCE


BY:_____________________________ BY:________________________________
Joyce Luzzi, Head Negotiator Adam M. Smith, President


BY:________________________________
James Testa, Board Secretary







APPENDIX I
2018-2019 SECRETARIAL SALARY GUIDE
Secretary I
Secretary I
Secretary II
Secretary II
Secretary II
Tech Services
Tech Services
12 months
12 months
12 months
12 months
10.5 months
12 months
12 months
Step
8 hrs/day
7.5 hrs/day
8 hrs/day
7.5 hrs/day
7.5 hrs/day
7.5 hrs/day
8 hrs/day
1
43,423
40,911
40,293
37,976
32,710
41,627
43,828
2
43,782
41,246
40,621
38,282
32,971
41,967
44,193
3
44,142
41,584
40,952
38,593
33,233
42,308
44,557
4
44,508
41,927
41,466
38,907
33,500
42,655
44,957
5
44,637
42,047
41,778
39,012
33,585
42,776
45,056
6
45,503
42,855
42,187
39,747
34,199
43,594
45,933
7
46,460
43,749
43,063
40,567
34,896
44,498
46,897
8
47,439
44,668
43,959
41,408
35,619
45,426
47,887
9
48,443
45,609
44,880
42,269
36,340
46,375
48,899
10
49,472
46,575
45,822
43,153
37,089
47,350
49,939
11
50,526
47,561
46,788
44,058
37,855
48,348
51,003
12
51,607
48,573
47,778
44,987
38,643
49,371
52,095
13
52,715
49,612
48,794
45,937
39,448
50,420
53,213
14
53,849
50,675
49,831
46,911
40,275
51,493
54,359
15
55,013
51,766
49,876
47,909
41,123
52,594
55,533
15A
56,262
53,815
52,394
49,543
42,730
54,660
57,736
16
57,511
55,483
53,542
50,828
44,035
56,343
59,532
16A
60,304
58,831
57,876
53,689
46,713
59,717
63,130
17
63,448
62,531
61,562
56,902
49,743
64,441
67,080




APPENDIX I
2019-2020 SECRETARIAL SALARY GUIDE
Secretary I
Secretary I
Secretary II
Secretary II
Secretary II
Tech Services
Tech Services
12 months
12 months
12 months
12 months
10.5 months
12 months
12 months
Step
8 hrs/day
7.5 hrs/day
8 hrs/day
7.5 hrs/day
7.5 hrs/day
7.5 hrs/day
8 hrs/day
1
43,768
41,256
40,638
38,321
33,055
42,277
44,173
2
44,127
41,591
40,966
38,627
33,316
42,617
44,538
3
44,487
41,929
41,297
38,938
33,578
42,958
44,902
4
44,853
42,272
41,811
39,252
33,845
43,305
45,302
5
44,982
42,392
42,123
39,357
33,930
43,426
45,401
6
45,848
43,200
42,532
40,092
34,544
44,244
46,278
7
46,805
44,094
43,408
40,912
35,241
45,148
47,242
8
47,784
45,013
44,304
41,753
35,964
46,076
48,232
9
48,788
45,954
45,225
42,614
36,685
47,025
49,244
10
49,817
46,920
46,167
43,498
37,434
48,000
50,284
11
50,871
47,906
47,133
44,403
38,200
48,998
51,348
12
51,952
48,918
48,123
45,332
38,988
50,021
52,440
13
53,060
49,957
49,139
46,282
39,793
51,070
53,558
14
54,194
51,020
50,176
47,256
40,620
52,143
54,704
15
55,358
52,111
50,221
48,254
41,468
53,244
55,878
15A
56,607
54,160
52,739
49,888
43,075
55,310
58,081
16
57,856
55,828
53,887
51,173
44,380
56,993
59,877
16A
60,649
59,176
58,221
54,034
47,058
60,367
63,475
17
63,793
62,876
61,907
57,247
50,088
65,091
67,425




APPENDIX I
2020-2021 SECRETARIAL SALARY GUIDE
Secretary I
Secretary I
Secretary II
Secretary II
Secretary II
Tech Services
Tech Services
12 months
12 months
12 months
12 months
10.5 months
12 months
12 months
Step
8 hrs/day
7.5 hrs/day
8 hrs/day
7.5 hrs/day
7.5 hrs/day
7.5 hrs/day
8 hrs/day
1
44,378
41,866
41,248
38,931
33,665
42,887
44,783
2
44,737
42,201
41,576
39,237
33,926
43,227
45,148
3
45,097
42,539
41,907
39,548
34,188
43,568
45,512
4
45,463
42,882
42,421
39,862
34,455
43,915
45,912
5
45,592
43,002
42,733
39,967
34,540
44,036
46,011
6
46,458
43,810
43,142
40,702
35,154
44,854
46,888
7
47,415
44,704
44,018
41,522
35,851
45,758
47,852
8
48,394
45,623
44,914
42,363
36,574
46,686
48,842
9
49,398
46,564
45,835
43,224
37,295
47,635
49,854
10
50,427
47,530
46,777
44,108
38,044
48,610
50,894
11
51,481
48,516
47,743
45,013
38,810
49,608
51,958
12
52,562
49,528
48,733
45,942
39,598
50,631
53,050
13
53,670
50,567
49,749
46,892
40,403
51,680
54,168
14
54,804
51,630
50,786
47,866
41,230
52,753
55,314
15
55,968
52,721
50,831
48,864
42,078
53,854
56,488
15A
57,217
54,770
53,349
50,498
43,685
55,920
58,691
16
58,466
56,438
54,497
51,783
44,990
57,603
60,487
16A
61,259
59,786
58,831
54,644
47,668
60,977
64,085
17
64,403
63,486
62,517
57,857
50,698
65,701
68,035






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