| PENNS GROVE-CARNEYS POINT REGIONAL SCHOOL DISTRICT|
PENNS GROVE-CARNEYS POINT REGIONAL
BOARD OF EDUCATION
2003-2006 SCHOOL YEARS
TABLE OF CONTENTS
1 RECOGNITION 1
2 NEGOTIATION OF A SUCCESSOR AGREEMENT 1
3 GRIEVANCE 1
4 ADMINISTRATORS' WORK YEAR 5
5 PROFESSIONAL MEETINGS 6
6 PROFESSIONAL GROWTH 7
7 FRINGE BENEFITS 7
8 SICK LEAVE 9
9 TEMPORARY LEAVE OF ABSENCE 9
10 SEVERANCE BONUS 11
11 ADMINISTRATIVE PROCEDURES 11
12 SALARIES 12
13 SCHOOL CALENDAR 13
14 PROMOTIONS 13
15 EVALUATIONS 13
16 FILE PROCEDURE 14
17 MISCELLANEOUS PROVISIONS 14
18 CORRECTIVE DISCIPLINE PROCEDURE 15
19 DURATION 15
SCHEDULE A – SALARY GUIDES FOR
2003-2004, 2004-2005 AND 2005-2006 17
SIGNATURE PAGE 16
AGREEMENT BETWEEN THE BOARD OF EDUCATION
THE ADMINISTRATORS' ASSOCIATION – 2003-2006
The Penns Grove-Carneys Point Regional Board of Education recognizes the Penns Grove-Carneys Point Regional School District Administrators' Association as the sole and exclusive representative for collective negotiations concerning the terms and conditions of employment for Administrators of the District. Excluded from this group are the following: Superintendent, Director of Curriculum and Instruction, Business Administrator/Board Secretary, Labor Relations Coordinator, Director of Special Services, and the Director of Early Childhood & Federal/State Programs.
NEGOTIATION OF A SUCCESSOR AGREEMENT
A. All negotiations shall be as provided in accordance with
the provisions of N.J.S.A. 34:13-1 et. seq. in a good
faith effort to reach agreement on all matters concerning
the terms and conditions of employment.
B. Should a mutually acceptable amendment to this Agreement
be negotiated by the parties, it must be subsequently
ratified by the Board of Education in order for any such
Agreement to be binding upon the Board. Any such
ratified Agreement shall be reduced to writing, be signed
by the Board and the Association and be adopted. There
will be no unilateral changes in terms and conditions
of employment without prior negotiations by the parties.
1. A grievance shall mean a claim that there has been an improper application, interpretation, or violation of this Agreement, administrative decision, or Board
policy affecting terms and conditions of employment.
2. Aggrieved person - An "aggrieved person" is the person or persons or the
Association making the claim.
3. A grievance may by filed by an individual member or by the Association either in its own name or as the representative of a group whose individual signatures shall be necessary.
4. A grievance to be considered under this procedure must be initiated within thirty (30) calendar days of the grievant’s knowledge of the occurrence.
1. Failure at any step to communicate the decision on a grievance within the specified time limitation shall permit the aggrieved employee to proceed to the next step.
2. Failure to appeal within the specified time limitations from an answer, which is unsatisfactory, shall be deemed to constitute an acceptance of such response as being final or disposed thereof.
3. In the event a grievance is filed at such time that it cannot be processed through all the steps in the grievance procedure by the end of the last working day of the year of the aggrieved party and if left unresolved until the beginning of the following school year could result in irreparable harm to the person filing the grievance, the time limits set forth herein shall be reduced so that the grievance procedure may be exhausted prior to the end of school or as soon thereafter as is practicable.
4. It is understood that employee shall, during and notwithstanding the pendency of any grievance, continue to observe all assignments and applicable rules and regulations of the Board until such grievance, and any effect thereof shall have been fully determined.
5. An individual Administrator who has a grievance shall discuss it first with his/her immediate superior in an attempt to resolve the matter informally.
6. Level One - Immediate Superior
If as a result of the discussion, the matter is not resolved to the satisfaction of the grievant within seven (7) working days, he/she shall set forth his grievance in writing to the immediate superior specifying the nature of the grievance. The immediate superior shall communicate his decision to the grievant in writing within seven (7) work days of receipt of the written grievance.
7. Level Two - Superintendent of Schools
The grievant, no later than seven (7) work days after receipt of the immediate superior's decision, may appeal this decision to the Superintendent of Schools. The appeal to the Superintendent must be made in writing reciting the matter submitted to the immediate superior as specified above and his dissatisfaction with the decisions previously
rendered. The Superintendent shall attempt to resolve the matter as quickly
as possible, but within a period not to exceed ten (10) work days. The Superintendent shall communicate his decision in writing to the grievant and the immediate superior below the Superintendent.
8. Level Three - Board of Education
If the grievance is not resolved to the grievant's satisfaction, he/she, no later then seven (7) work days after the receipt of the Superintendent's decision, may request a review by the Board of Education. The request shall be submitted in writing through the Superintendent, who shall attach all related papers and forward the request to the Board of Education. The Board, or a Committee thereof, shall review the grievance and shall at the option of the Board, hold a hearing with the grievant and render a decision in writing within thirty (30) calendar days of receipt of the grievance by the Board.
9. Level Four - Arbitration
If the decision of the Board does not resolve the grievance to the satisfaction of the grievant, notice of intention to proceed to arbitration shall be given to the Board through the Superintendent within ten (10) work days after the receipt of the decision which is being appealed. Within fourteen (14) calendar days after such written notice of submission to arbitration, the Board and the Administrators' executive Committee shall attempt to agree upon a mutually acceptable arbitrator and shall obtain a commitment from said arbitrator to serve. If the parties are unable to agree upon an arbitrator or to obtain a commitment within the specified time period, the following procedure will be used to secure the services of a arbitrator:
a. A request will be made to the American Arbitration Association
or New Jersey Public Employment Relations Commission to submit
a roster of persons qualified to function as an arbitrator in the dispute in question. All proceedings will be conducted in accordance with the
rules of the American Arbitration Association.
b. If the parties are unable to determine a mutually satisfactory
arbitrator from the submitted list, they will request the American
Arbitration Association or New Jersey Public Employment Relations Commission to submit a second roster of names.
c. If the parties are unable to determine within ten (10) calendar
days of the receipt of the second submitted list, a mutually
satisfactory arbitrator, the American Arbitration Association or
New Jersey Public Employment Relations Commission shall be
requested to designate an arbitrator.
d. The Arbitrator so selected shall confer with the representative
of the Board and the Executive Committee and shall hold hearings
promptly and shall issue his/her decision no later than thirty (30)
days from the close of the hearings. The arbitrator's decision
shall be in writing and shall set forth his/her findings of fact,
reasoning, and conclusions on the issues submitted. The decision
of the arbitrator shall be submitted to the Board and the
Association and shall be binding upon the parties. It is expressly
incumbent upon the arbitrator to not consider any past practices
of the parties in any manner for any dispute arising under this
Agreement, and he/she shall be limited to the "the four corners"
expressly set forth herein.
10. Right to Representation
Rights of Administrators to representation shall be as follows:
a. Any grievant may be represented at all stages of the grievance
procedure by himself/herself, or, at his/her option, by one (1)
representative(s) and/or an attorney.
b. When a grievant is not represented by the Association in the
procession of a grievance, the Association shall, at the time of
submission of the grievance to the Superintendent and at each
subsequent level, be notified that the grievance is in process,
and have the right to be present and present its position in writing
at all hearing sessions held concerning the grievance, and shall
receive a copy of all decisions rendered.
11. Miscellaneous Provisions
a. All documents, communications, and records dealing with
the processing of a grievance shall be filed in a separate
grievance file and shall not be kept in the personnel file
of the participants.
b. No meetings or hearings under this procedure shall be public.
The only parties in attendance shall be the parties in interest and
the designated or selected representatives contemplated in this Article.
c. The fees and expenses of the arbitrator are the only costs
which will be shared by the two parties and such costs will
be shared equally.
d. Time lost by any grievant and/or his/her representative(s)
due to arbitration proceedings shall not be charged to
personal time nor shall there be any loss in pay.
ADMINISTRATORS' WORK YEAR
A. The following administrators will be employed from July 1,
to June 30, of each year covered by this contract:
5. Middle School Assistant
1. High School Principal 2. Middle School Principal
3. Elementary Principals 4. High School Assistant
B. Administrators whose employment period is from July 1 to June 30 will be granted twenty (20) days of paid vacation which shall be scheduled with the approval of the Superintendent of Schools. Administrators with ten (10) years or more of service shall receive one (1) additional week of vacation. Such days shall be deemed to be in addition to New Jersey legal holidays when school is not in session during the academic year:
1. Any Administrator employed for less than a full year
shall have vacation days prorated.
2. Administrators can carry over two (2) weeks per year
without prior approval. Additional carryover will require
the approval of the Superintendent and will not exceed
thirty (30) days.
3. Administrators may take vacation days when school is in
session with the Superintendent’s permission as long as they
arrange for another building administrator to be on call.
C. The following administrators shall be employed from September 1 to that date which is one (1) week after the last working day of the regular school year when the district has 10 month administrators.
2. Middle School Assistant Principal—10 Month
1. High School Assistant Principal--10 Month
D. Additional work days required beyond the regular work year
shall be compensated as follows:
10 month administrators. . . . 1/200 per additional day
12 month administrators. . . . 1/240 per additional day
If the Administrator and Superintendent both concur then a
compensatory day may be jointly determined in lieu of the
E. When schools are closed due to inclement weather the
following conditions shall apply:
1. If it is necessary to close schools after an administrator has already reported to his/her work station the administrator will remain on duty if the Superintendent requires it.
2. If schools are closed before normal reporting time and the Superintendent requires administrators presence they must be notified through the normal system prior to 7:30 A.M. and shall report unless prevented by an "act of God".
3. Such additional "inclement weather" work days shall not cause ten (10) month administrators to work into the month of July.
F. Whenever an administrator is required to work on a legal holiday, they will
receive a compensatory day off which must be utilized before July 1, and with one (1) weeks’ notice to be given to the Superintendent.
A. Administrators' requests to attend professional meetings shall be
approved on an individual basis by the Superintendent whose decision
shall be binding. Expenses previously approved by the Board, incurred
by members as a result of their attendance and participation in these
meetings or conferences, shall be paid by the school district.
B. One tenured administrator each year shall be permitted
to attend a national professional conference if the
Superintendent recommends same to the Board of
Education. The following restrictions shall apply;
1. A maximum amount of $1,000.00 in expenses will be reimbursed.
2. No more than three (3) work days may be utilized.
3. If the administrator voluntarily leaves the employ of the Board within
one (1) year after attending such a conference, the administrator shall
reimburse the Board for all monies received under this Article.
All Administrators of the Penns Grove-Carneys Point Regional School District shall receive reimbursement of 100% of the cost of graduate course credits based on the cost of credits attained at Rowan College, including the Doctoral program. For clarification, graduate course credits are defined as those accredited by the State agency in which such institution is situated. It is understood that such courses will be educationally bona fide. Such course credits must be of benefit to the School District and directly related to his/her job assignment.
To be eligible for reimbursement, all of the following criteria must be met.
1. The applicant must have approval of the Superintendent
or his designee prior to taking the course.
2. The applicant must receive a mark equivalent to “A”,
“B” or “Pass” in a Pass/Fail course.
3. No employee will be reimbursed for more than twelve (12)
semester hours credit completed during any one fiscal year.
Employees shall receive reimbursement within forty-five (45) days of verification by transcript or other evidence of successful course completion.
A. Insurance Protection
1. For employees on the payroll prior to August 3, 1991, the Board shall provide health insurance coverage for those employees and for their dependents, where applicable, at no cost to the employee. Such coverage shall be provided under the Connecticut General plan or its equivalent. Health insurance coverage shall be for the full twelve (12) month period each year. No Administrator shall be entitled to health insurance coverage who works three fifth’s or less the amount of days as a fulltime administrator.
2. Employees hired effective August 3, 1991, or later, shall be eligible for employee-only coverage at no cost to the employee. They shall be eligible for dependent coverage, with the cost of dependent coverage to be paid seventy (70%) per cent by the Board and thirty (30%) percent by the employee.
3. The spouse of a district employee who is otherwise eligible for any health insurance coverage under this Article shall not be provided said coverage as long as his/her spouse is covered under a family plan provided by the district. Any such person shall be considered as having waived their entitlement and shall receive the appropriate amounts specified for such waiver in Section E of this Article.
4. Employees must notify the district office of any change in dependent status within 30 days of the change occurring or they must reimburse the district the difference in rates for all time they should have been in a lower cost category.
5. If the Board desires to change its insurance provider, the Association agrees that it will accept the benefit levels of the State Health Benefits Program in effect at the time of change as meeting the test of equivalent benefit levels. If the Board wishes to switch to a provider other than the State Health Benefits Program, benefit levels must be equal to or greater than those enjoyed at the time of change.
The Board shall provide a five dollar ($5.00) co-pay for name brand/two
dollar ($2.00) generic prescription plan for administrative personnel and
their dependents, where applicable. The Board will pay the full cost for employees
on the payroll prior to August 3, 1991. Employees hired effective August 3, 1991, or
later, shall be eligible for employee-only coverage at no cost to the employee. They
shall be eligible for dependent coverage with the cost of dependent coverage to be
paid seventy (70%) percent by the Board and thirty (30%) percent by the employee.
The Board will allow employee participation in a qualified I.R.S. Code Section 125 Plan each school year. The Board will not administer the plan nor will it have any liability nor responsibility regarding the agent or agents administering
the Plan.1. The Board shall pay each eligible administrator who has properly executed a Section 125 Plan the amount of $811 each year to be utilized as the employee choose within the confines of the Plan rules and requirements.
2. If, during any year of this Agreement, the amount paid to teachers exceeds $811, the amount specified in C, above shall be changed to reflect the same amount paid to teachers.
3. If the Association requests in writing by July 1st of any year, the Board shall provide only single medical coverage and single prescription coverage to each employee. The total amount of premium paid by the Board during the school year in which the request is made which represents the difference between single coverage and all other dependent coverages shall be divided equally among all bargaining unit employees eligible for medical and prescription coverages. The resulting amount shall, upon the employees request, be deposited in the employee’s Section 125 Plan each year.
1. All administrators shall be entitled to twelve (12) sick days each school year as of the first official day of said school year, whether or not they report for duty on that day. Unused sick leave days shall be accumulated from year to year with no maximum limit. Any administrator employed for less than a full year shall have their entitlement pro-rated.
2. Extended paid leave of absence may be granted to administrators who have exhausted accumulated sick leave through lengthy illness. For an administrator to receive the difference between his/her regular daily salary and the expenses, if any, paid by the Board to maintain a substitute administrator, such request must be in writing and shall be granted by the Board on a case by case basis. The Board shall advise the administrator concerned, in writing, within 15 calendar days of its determination, which shall be made at the first public Board meeting following receipt of request.
TEMPORARY LEAVES OF ABSENCE
1. Administrators shall be entitled to the following non-accumulative leaves of absence with full pay each school year:
a. Three (3) days personal leave of absence for a compelling reason
which requires absence shall be granted provided such obligation cannot
be cared for outside of work hours. Written application to the
Superintendent for personal leave days shall be made at least (7) days
before taking such leave, except in cases of emergencies. Not
more than one (1) administrator in the district will be granted such leave
on a given day. Such leave shall not be granted contiguous to any legal
holiday or school vacation.
b. Time shall be granted for necessary appearances in all legal
proceedings arising out of and in the course of the employment
of the individual by the Board, excepting however, time in any
legal proceeding in which the said individual is a party plaintiff
in a suit against the Board or is a defendant in a proceeding
brought by the Board against the individual.
c. Other leaves of absence with pay may be granted by the Board for good reason.
2. Sabbatical leave may be granted to not more than one (1) Administrator each school year for one (1) year at half salary. To be eligible, an Administrator shall have served ten (10) years in this School District of which five (5) years shall be in an Administrative position.
a. Any eligible administrator desiring a sabbatical leave shall make
application to the Superintendent of Schools specifying the period
and purpose of the leave desired and such other information as may
be required by the Board of Education. In some cases, this may
require an interview.
b. All applications must be in the Superintendent's
possession on or before February 1st of the academic year
preceding the proposed sabbatical. The Board of Education
will notify the applicant of acceptance or non-acceptance
by the first Tuesday after the second Monday in May.
3. Administrators shall receive a contractual benefit entitling them to an extended leave without pay for a one-year period, subject to Board of Education final determination.4. Death in Family
a. Any administrator is entitled to five (5) bereavement days leave in each
case of death in the administrator's immediate family except if the
death occurs during a vacation period. One or two day holidays shall
not be considered vacation periods. "Immediate" Family includes:
(1) Husband or Wife, Mother (also in-law), Father (also in-law),
Grandparents, Brother, Sister, Children, and Grandchildren.
b. An allowance of one (1) day shall be granted in each case for
death of other relative, subject to approval of Superintendent. If
any administrator elects to use a personal day leave for such
purpose, the Superintendent's approval shall be automatic. If the Superintendent refuses to approve the requested bereavement
day and if the administrator has no remaining personal leave days,
the requested day shall be granted without compensation.
5. Any employee required to serve jury duty shall receive their regular pay for all such time served, provided the employee remits to the Board of Education any compensation other than mileage they may receive as a result of such service.
10 ARTICLE 10
A. The Board shall grant each employee a severance bonus which shall
be paid in full within sixty (60) days following actual retirement. The
severance bonus shall be computed as follows:
Employees who retire shall receive one (1) day of pay for each four (4)
credited and/or unused sick days and personal days.
The bonus shall be computed by multiplying the appropriate fraction
times the number of days accumulated and unused by the employee
as of the date of retirement times the daily salary of the employee at
the time of retirement. Daily salary shall be one over the number of
work days for each particular unit member multiplied times the
individual yearly salary of the employee at the time of retirement.
B. To be eligible to receive said bonus, the following conditions must be met:
1. The administrator must have accumulated a minimum of 100 days.
2. The administrator must have notified the Board in writing of their
intent to retire at least one (1) year prior to their retirement.
C. The maximum total amount any one employee can receive
shall be $16,000. All current employees shall be "grandfathered" as of
September 1994. Severance bonus entitlement shall be individually
calculated based on their 1994-95 salary and accumulated days.
No employee shall receive less upon actual retirement then they are
entitled to when the calculation is made. In the event that the Employees’
Association Agreement exceeds $16,000; the Administrators’ Association
shall have a right to re-open and re-negotiate the total amount of $16,000.
A. The Superintendent shall attempt to provide each administrator a
developed listing of substitute secretaries, special teachers and regular
classroom teachers by September 1 of each school year.
A. The Salaries of employees covered by this agreement are set forth in
Schedules which are attached hereto and made a part hereof.
B. Credit for outside administrative experience may be given upon initial hire
at the discretion of the Board of Education. Past practice shall not be
C. Newly appointed Administrative personnel, already employed in the district, shall be placed on the first step of the salary guide. In the event
the individual appointed is currently employed in an administrative
capacity in this district, he/she may be given credit for previous district
administrative experience upon appointment. Past practice shall not be
D. Any ten month employee called upon to work other than as specified
herein shall receive a pro-rated rate of pay for such time worked which
shall be in addition to his/her regular salary.
E. Proposed scale is indicative of minimum starting salary for newly hired
administrators to the district as well as providing s $5,200 differential
between each building level positions for administrators who may move
HIGH SCHOOL MIDDLE SCHOOL ELEMENTARY
Principal Principal Principal
2003-2004 $80,800 $75,600 $70,400
2004-2005 $83,200 $78,624 $73,216
2005-2006 $86,528 $81,768 $76.144
10-Month Assistant 12-Month Assistant
2003-2004 $53,300 $62,900
2004-2005 $55,432 $65,416
2005-2006 $57,649 $68,032
The 10-month assistant principal will receive an additional two (2) months of
salary added to his/her base should he/she move to the 12-month assistant position. The Superintendent of Schools must pay any new administrator hiree the minimum starting salary. However, he may pay up to what an administrator was making at another school plus the $5200.00 differential. In order to calculate this formula, the following shall be the order for this determination.
High School, Middle School, Paul W. Carleton School, Field Street School and Lafayette/Pershing School
EXAMPLE OF HOW TO CALCULATE FORMULA:
Current administrator at Middle School salary of he/she were to move to the High School, plus $5200.00. This salary would be the maximum amount that could be paid by the Superintendent. The Superintendent would also consult the Administrators’ Association prior to making any offer to a new hiree other than the minimum salary.
The Administrators' Association should be consulted concerning the School Calendar for the ensuing year prior to its adoption by the Board of Education.
A. All qualified Administrators shall be given opportunity to
make application for any promotional positions.
B. Each applicant currently employed under this contract, who
meets the qualifications of the existing vacancy shall be
afforded the opportunity of an interview.
C. A list shall be given to the Association indicating which
position(s) have been filled and by whom.
A. The Administrative Unit, through its President, shall be consulted by the Board of Education or its agents in determining the evaluation instrument to be used. The final selection or determination of the instrument shall
remain with the Board of Education.
B. Frequency of Review: The Superintendent shall establish supervisory procedures that will guarantee a minimum of three (3) written evaluations per year for each non-tenure administrator.
131. The first written evaluation shall be no later than December 1st.
2. The second written evaluation shall be no later than April 1st.
3. Tenured Administrators shall receive at least one written
evaluation per year.
C. Copies of Reports: Each administrator shall sign all copies of each written evaluation attesting to the fact that the contents of the evaluation are known to him/her. Further, each administrator shall receive a copy of each written evaluation.
D. Right of Administrator to Respond: If so desired, the Administrator shall arrange a conference with the Superintendent as soon as possible after the receipt of the written evaluation. At such time, the administrator
is entitled to have his/her response to the evaluation heard and appended to the evaluation report.
A. Any derogative and evaluative materials placed in the employees
personnel file must bear the signature of the individual employee.
B. The employee shall have the right to respond to anything going into the
personnel file and shall receive a copy of same.
C. The employee's signature shall be evidence only that he
has seen the document, not that he agrees herewith.
D. Refusal to affix signature shall not preclude placement in
one's personnel file.
E. Notice of Contract Renewal: Each non-tenure administrator
shall receive written notice in accordance with 18A:27-10
each year of the renewal or non-renewal of his/her
contract for the ensuing year.
A. Separability: If any provision of the Agreement or any application of this
Agreement to any employee or group of employees is held to be contrary
to law, then such provision or application shall not be deemed valid and
subsisting, except to the extent permitted by law, but other provisions or applications shall continue in full force and effect.
B. All members of the Association who may be required to use their own
automobiles in the performance of their duties shall be reimbursed at the prevailing I.R.S. rate per mile.
CORRECTIVE DISCIPLINE PROCEDURE
A. No employee shall be discharged, suspended, disciplined, reprimanded, reduced in rank, or compensation without just cause. Any such action asserted by the Board shall be subject to the Grievance Procedure and progressively applied according to the following procedure.
B. Violations of terms and conditions of employment and/or work rules may
result in four (4) separate penalties to be progressively implemented.
1. Oral Reprimand
2. Written Reprimand
3. Suspension Without Pay
4. Discharge for Good CauseC. Prior to implementation of the above stated penalties the employee shall
be given written notification and conferenced by the appropriate authority
in order to provide the employee the opportunity to present his/her side of
the issue and to develop the necessary corrective dialogue (between
employer and employee) to rectify an alleged deficiency.
D. Employees shall have the right to representation at all stages of this
E. The affected employee and the Association shall receive copies of all
correspondence regarding any disciplinary action taken by management
or the Board of Education.
A. This Agreement shall be effective commencing July 1, 2003 and shall remain in full force and effect until June 30, 2006.
B. This agreement shall terminate as indicated above unless extended in
writing by agreement between the parties.
IN WITNESS WHEREOF the parties hereto have caused this Agreement to be signed by their respective officers.
Penns Grove-Carneys Point Regional Board of Education
Jeanette Harbeson, President
Brian Ferguson, Board Secretary Date
Penns Grove-Carneys Point Regional School
District Administrators’ Association
Paul Rufino, President
Emma J. Shockley, Vice President
03-04 04-05 05-06
Principal 12 Months $ 87880.00 $ 91395.00 $ 95051.00
Assistant 12 Months $ 65416.00 $ 68033.00 $ 70754.00
Principal 12 Months $103272.00 $107403.00 $111699.00
Assistant 12 Months $ 68016.00 $ 70737.00 $ 73566.00
Assistant 12 Months $ 68000.00 $ 70720.00 $ 73549.00
Paul W. Carleton School
Principal 12 Months $ 88192.00 $ 91720.00 $ 95388.00
Field Street School
Principal 12 Months $ 73216.00 $ 76145.00 $ 79190.00
Principal 12 Months $ 76960.00 $ 80038..00 $ 83240.00