be absent thirteen (13) days per year for personal illness without loss of pay.

All unused days are to be accumulated from year to year. Additional sick

leave may be granted at the discretion of the Board upon the recommendation

from the Superintendent.

B. A physician’s certificate shall be submitted in the case of personal

illness which extends beyond five (5) work days when required by the

Superintendent.

C. Absence resulting from a job related injury shall be treated in

the same manner as other absence due to illness. In cases ruled to be

covered under Worker’s Compensation, however, the employee shall have

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restored, upon returning to duty, all accumulated sick leave as of the date

of injury.

Where an employee has filed a Worker’s compensation claim and the

Board of Education’s compensation carrier has found the claim to be a

compensable injury, the employee shall be entitled to up to one (1) full

year of salary without loss in pay due to said injuries.

ARTICLE 11 - TEMPORARY LEAVES

A. One day of leave shall be granted each year for personal

business, household, or family matters which require absence during

school hours. When possible, the applicant shall apply for such leave

five (5) calendar days in advance, except in cases of emergency. The

applicant for such leave shall not be required to state the reason for

taking it other than that he is taking it under this section, except in

cases of emergency, when he shall explain the nature of the emergency.

Leave days shall not be taken at the beginning or end of a vacation period.

Granting of days of leave shall be in accordance with the operational needs

of the school system as defined by the Superintendent.

B. Unused personal leave days shall be accumulated to a total of

three (3) for the purpose stated above. Unused leave days beyond three

(3) shall be accumulated and added to accumulated sick leave in

accordance with Paragraph A, Article 10.

C. Up to three (3) days leave per school year may be granted with the

approval of the Superintendent or his designee, for the purpose of

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attending meetings or conferences of an educational nature.

D. In the event of death in the immediate family, five (5) consecutive work days

leave exclusive of Saturdays, Sunday and legal holidays as defined in Chapter 65,

Laws of 1977, shall be granted. The immediate family is defined to include the

employee’s spouse, parent, parent-in-law, child, sibling, stepfamily any other member

of the immediate household.

In case of death in the immediate family for which absence extends beyond

the five (5) days allowed with pay, there shall be a deduction of one-half

pay. The length of time of one-half deduction shall be upon the

recommendation of the Superintendent and approved by the Board. In the

event of death of a relative defined as outside of the immediate family, one

day of leave shall be granted.

E. Other temporary leaves of absence with or without pay may be

granted for good reason by the Board upon the recommendation of the

Superintendent.

ARTICLE 12 - EXTENDED LEAVES

A. Military leaves without pay shall be granted to any employee who

is inducted or enlists following notification of induction, or may be granted

to any employee who requests leave to enlist in any branch of the armed

forces of the United States for the period of said induction or initial

enlistment or to the spouse of any employee who is so inducted to join

him for a period of special training in preparation for duty overseas in

combat zones.

B. The Board shall grant disability leave without pay to any

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Secretarial or Clerical employee upon request subject to the following

stipulations and limitations:

1. The leave of absence shall commence and terminate on the

date requested by the employee. The leave shall be for a maximum period

of two (2) years unless by the Board.

2. Any Secretarial or Clerical employee granted such leave shall,

upon request be restored to a comparable position and at the grade level

vacated at the commencement of said leave.

3. Any Secretarial or Clerical employee granted leave

according to the provisions of this section may elect to use all or any

part of accumulated sick leave during the period of such absence and

receive full pay benefits for the same. Any secretary or clerical employee

granted leave according to the provisions of this section may elect to use

all or any part of accumulated sick leave during the period of such absence

and receive full pay benefits for the same. Any secretary or clerical

employee who has insufficient or no accumulated sick leave or who elects

not to use same, will have pay deducted for the applicable portion of the

leave of absence.

4. No Secretarial or Clerical employee shall be required to

leave work because of disability at any specific time prior to the disability

nor be prevented from returning to work solely on the ground that there

has not been a time lapse of specific duration between termination of the

disability and the desired date of return.

5. The Board shall not remove any Secretarial or Clerical

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employee from duties unless the employee cannot produce a certificate from

the attending physician that the employee is medically able to continue

employment.
6. The Board shall not be obliged to grant or extend a leave of

absence of any non-tenured employee beyond the end of the contract school

year in which the leave is obtained.

C. Any employee who does not elect to take a maternity leave may

continue to perform her duties according to sections (B.3) and (B.4) above.

The period of such absence will be deemed the same as for any other

physical disability and she will be entitled to her annual and accumulated

sick leave with pay during the period of her absence.

D. Any employee adopting a child shall receive similar leave which

shall commence upon her receiving de facto custody of said child or

earlier if necessary to fulfill the requirements for adoption.

E. A leave of absence without pay of up to one (1) year may be

granted for the purpose of caring for a sick member of the employee’s

immediate family. Additional leave may be granted at the discretion of

the Board.

F. The Board may grant a leave of absence without pay to any

employee to campaign for a candidate for public office other than himself

or to campaign for or serve in public office.

G. Other leaves of absence without pay may be granted by the Board

for good reason.

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ARTICLE 13 - TERMINAL LEAVE

Terminal leave compensation shall be provided for retiring

Secretarial or Clerical employees who have served in the district utilizing

the following formula:

Employees shall receive $54.00 for each day beyond twenty (20) of unused

accumulated sick leave.

An employee will be paid $54.00 for the first twenty days of unused

accumulated sick leave if she notifies the Board January 1st of their intention to retire

July 1st or thereafter.

In the event of the death of a secretarial employee prior to

retirement from the Hackensack Public Schools, said terminal leave

payment shall be made to the estate of said employee.

Terminal leave compensation payment shall be made according to

the options selected by the eligible retiring secretarial employee:

The options available are:

1. Lump Sum Payment - Thirty (30) days after employee’s retirement

date.

2. Lump Sum Payment - January of the calendar year following

termination.

ARTICLE 14 - INSURANCE

The Board shall pay the full cost of health insurance premiums and

dental insurance premiums for employees and their dependents’ coverage

under the State Health Benefits of New Jersey and the Delta Dental Plan of

New Jersey.

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ARTICLE 15 - EMPLOYEE PROMOTIONS

A. Notices of all vacancies shall be posted for at least ten (10) days

prior to the final date for the submission of applications. A notice of any

vacancy to be filled shall be posted in each school with a copy to be

sent to the Association. The notice shall include the final date for the

submission of applications to the Business Administrator/Board

Secretary, the date on which applicants will be notified as to their

acceptance or rejection, the actual qualifications and duties for the position, and

the rate of compensation. In situations where responsibilities/duties of the

position may differ from the job description as described in Board Policy, the

actual responsibilities of the position shall be posted along with the job

description. In the event that any revision is made in the provisions of the notice of

promotional vacancy, new notices shall be posted for at least ten (10)

days. During this time additional applications shall be accepted.

B. Notice of vacancies occurring after the close of school in June

and before the opening of school in September shall be sent to the homes

of all employees if not on duty in the job category for which the opening

exists.

C. In filling vacancies, consideration shall be given to the applicant’s

area of competency, quality of past performance, attendance record prior

experience in such positions and when all factors are substantially equal,

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preference shall be given to employees in the Hackensack Public Schools.

Seniority shall be given strong consideration in the selection of any

candidate for promotion.

D. All applicants will be notified in writing within five (5) days of

selection of successful applicant.

ARTICLE 16 - METHOD OF SALARY PAYMENT

A. Salary checks of employee shall be distributed semi-monthly on

an optional ten or twelve month basis and shall be issued on the fifteenth

and last working day of each month.

B. Upon application by an employee, provisions will be made for

Central Bergen Federal Credit Union Savings and Loan through payroll

deductions.

ARTICLE 17 - VACATIONS

A. Twelve month Secretarial and Clerical employees shall be entitled

to the following paid vacation time.

1. After one year - 10 days

2. After five years - 15 days

3. After ten years - 20 days

B. Ten month Secretarial and Clerical employees shall be entitled to

the following paid vacation time to be scheduled between September 1 and

June 30. 1. After one year - 8 days

2. After five years - 13 days
3. After ten years - 17 day

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ARTICLE 18 - TENURE

Any Secretarial and Clerical employee who is regularly employed on a

full time basis and has been or shall have been so employed for three (3)

consecutive years shall hold his employment under tenure.

ARTICLE 19 - TRAVEL EXPENSE ALLOWANCE

A. All personnel who are required to regularly service two or more

buildings in the same day, shall receive a travel expense allowance

according to the following schedule:

Number of Buildings Monthly Payments

2 $6.00

3 $11.00

4 $16.00

5 $21.00

6 $26.00

The determination of the number of buildings each employee must

service regularly will be made by the Board Secretary. The maximum

payment to an individual will be twenty-six dollars ($26) monthly except

as otherwise stated in the Agreement.

B. All other travel compensation as authorized by the Superintendent

or Board Secretary shall be at the mileage rate determined by the Internal

Revenue Service.

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ARTICLE 20 - PAST PRACTICES

All terms and conditions of employment applicable on the effective

date of this Agreement, except as otherwise provided for herein shall

continue.

ARTICLE 21 - MISCELLANEOUS PROVISIONS

A. Any notice required to be given by the parties pursuant to the

terms of this agreement shall be in writing and addressed as follows:

1. If by the Association, to the Superintendent of Schools.

2. If by the Board, to the Association, in care of its President.

B. Any individual contract between the Board and an employee shall

be subject to and consistent with the terms of this Agreement.

C. If any terms of this Agreement are found to be in violation of any

law, the remaining terms of the Agreement shall remain in force and

effect.

ARTICLE 22 - SALARIES

A. Salaries shall be paid in accordance with guides set forth in

Schedule A, appended.

B. The following classifications shall be utilized for positions named.

(See Article 26)

C. Any employee temporarily assigned to a higher grade level position

shall be paid the higher rate after 10 days in that position.

D. The following Grade 2 secretaries shall receive a $600 stipend per year,

Lucille Petrizzo and Marilyn Vallinino. In the event that a classification change takes

place the said employee shall no longer be entitled to the stipend.

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F. The salary of the substitute caller’s position shall be included as

part of a sidebar agreement.

ARTICLE 23 - LONGEVITY

Upon completion of ten (10) years of regular employment by the Board

of Education, all Secretarial and Clerical employees shall receive longevity

pay of one percent (1%) of the base annual salary for each five (5) years of

employment. In calculating longevity pay, each group of five (5) years of

employment will be determined in accordance with Policy No. C3050 of

the Hackensack Board of Education, Policies, Regulations, and By-Laws.

ARTICLE 24 - PROFESSIONAL ACHIEVEMENT

A. Professional Certification

Any individual on the Secretarial and Clerical salary guide obtaining

one of the certificates offered by the National Association of Educational

Secretaries in the Professional Standards Program or the New Jersey

Association of Educational Secretaries in the Professional Development

Program will receive additional compensation annually as follows:

PSP CERTIFICATE AMOUNT

Basic $400

Associate Professional $400

Advanced $600

Advanced II $650

Advanced III $700

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The rates for PDP Certificate are as follows:

PDP CERTIFICATE AMOUNT

Basic $500

Associate Professional $700

Advanced $900

Any individual having earned the Basic or other certificates in the

Professional Standards Program through college credits may not transfer

any of those credits to the Professional Development Program.

Those individuals who have earned their basic certificate or other

certificates in the Professional Standards Program by either passing tests

or obtaining course certificates may qualify for a Professional Development

Program certificate by taking the required college credits and receive the

appropriate compensation in the both areas. Such individuals will submit

to the Board Secretary copies of the transcripts also with evidence of

having obtained any of the Certificates no later than October 1 in order to

achieve credit in that school year.

B. Professional Improvement

Secretaries may enroll in various college, in-service, state, county, and

agency sponsored courses to promote his/her professional development. Such

courses may be utilized for salary credit according to the procedures which

follow:

1. A secretary taking a course for salary credit must demonstrate how

the course relates to his/her professional development. For salary credit, the

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course must be approved in advance by the immediate supervisor and the

district Business Administrator/Board Secretary.

2. Courses are excluded from this provision if the Board has granted

release time to the secretary for attending class during the secretary’s

regular work day, or when the Board has paid the tuition for a college

accredited course.

3. A secretary who is approved for a course shall receive one credit

for each 10 hours of class participation. Partial credit shall be permitted for

regular classes that are fractions of 10 hours (i.e. 5 hours = .5 credits;

3 hours = .33 credits).

4. Upon completion of a course, the secretary shall submit to the

Business Administrator/Board Secretary a transcript or verification of

attendance attesting to his/her attendance.

5. Upon attainment of 9 credits, the secretary shall receive an annual

additional compensation of $500. The $500 represents the entire maximum amount

to be expended per secretary. Adjustment shall be made to the secretary’s

salary commencing with the appropriate pay period after thirty days from

the submission of the statement described in paragraph 4 of this article.

The salary adjustment shall be pro-rated according to the balance of the

school year.

6. The current rates shall be paid on new certificates only.

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ARTICLE 25 - OVERTIME RATES

All Secretarial and Clerical employees shall be paid overtime in

accordance with the following rate schedule:

weekdays (Monday - Friday) 1 1/2 X base hourly rate after 35 hours

Saturdays 1 1/2 X base hourly rate

Sundays 2 X base hourly rate

*Holidays 2 1/2 X base hourly rate

*as listed in Holiday Schedule

All overtime worked shall be voluntary

ARTICLE 26 - GRADE CLASSIFICATION

Grade One – Nine Positions

POSITION LOCATION # OF POSITIONS

Clerk/Typist H.S. General Office 1

“ M.S. Health/Spec. Services 1

“ H.S. Health Office (10 month) 1

“ M.S. and H.S. Guidance 2

“ M.S. Library Office 1

“ H.S. Attendance Office 1

“ NCLB Office - Administration 1

Computer Operator EDP 1

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Grade Two – Sixteen Positions

Secretary H.S. Guidance Office 1

“ Special Services - Administration 2

“ Special Services – H.S. 1

“ Elem., 5/6, M.S. General Office 6

“ Curriculum Dept. (Fed/State) 1

“ M.S. (Foreign Language) 1

“ H.S. Student Activities 1

“ H.S. Athletic Director 1

Accounting Clerk Administration 1

Lead Comp. Operator Administration 1

Substitute Placement District – 15 hours 1

Grade Three – Four Positions

Secretary Administration (Business) 1

Secretary Special Services 1

Secretary Administration (Supt. Office) 1

Payroll Clerk Administration 1

Grade Four – Thirteen Positions

Secretary Administration (Supt.) 1

“ Asst. to Supt. For curriculum &

Instruction 1

“ H.S., M.S.,Elementary-Principals 8

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Accounting Asst. Administration 1

Payroll Asst. Administration 1

Purchasing Assistant Administration 1

ARTICLE 27 - REPRESENTATION FEE

1. If a member of the bargaining unit represented by the

Association does not become a member of the Association during any

membership year (i.e., from September 1st to the following August 31st),

which is covered in whole or in part by this Agreement, that bargaining unit

member will be required to pay a representation fee to the Association for

that membership year to offset the costs of services rendered by the

Association as majority representative.

2. Prior to the beginning of each membership year, the Association

will notify the Board, in writing, of the amount of the membership dues,

initiation fees, and assessments charged by the Association to its own

members for that membership year. The representation fee to be paid by

non-members will be equal to the maximum allowed by law.

3. The Board agrees to deduct from the salary of any member of the

bargaining unit represented by the Association who is not a member of the

Association for the current membership year the full amount of the

representation fee set forth above and promptly to transmit the amount so

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deducted to the Association. The Board agrees to deduct the representation

fee in equal installments, as nearly as possible, from the paychecks of those

concerned during the remainder of the membership year in question. The

deductions for a particular person will begin no longer than (30) days after

that person fills a bargaining unit position.

4. Except as otherwise provided in this Article, the mechanics for

the deduction of representation fees and the transmission of such fees to

the Association will, as nearly as possible, be the same as those used for

the deduction and transmission of regular membership dues to the

Association.

5. The Association agrees to indemnify and hold the Board harmless

against any liability for damages and legal fees which may arise by reason

of any action taken by the Board applying with the provisions of this

Article.

ARTICLE 28 - SUBCONTRACTING

The Board agrees that prior to any formal action to consider

subcontracting, it shall discuss the matter fully with the Association and

its representatives. The Board further agrees that it will not subcontract in

bad faith for the purpose of laying off employees or substituting private

sector employees for the employees covered by this agreement.

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ARTICLE 29 - DURATION OF AGREEMENT

This Agreement shall be effective for the period July 1, 2003 to June

30, 2006, for all employees represented by the Association unless an

extension is agreed to in writing by both parties.

In Witness Whereof the parties hereunto set their hands and seals this

________________________day of _________________________________

For the Hackensack Board of Education For the HAES of Hackensack

_______________________________ _____________________________

President President

_______________________________ ______________________________

Secretary Secretary

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