THE CLAYTON EDUCATION ASSOCIATION AND
THE CLAYTON BOARD OF EDUCATION EFFECTIVE
JULY 1, 2019 THROUGH JUNE 30, 2023
Negotiation of Successor Agreement
Rights of Employees to Representation
Association Rights and Privileges
Temporary Leaves of Absence
Teaching Hours and Teaching Load
Teacher/Athletic Trainer Assignments
Teacher Professional Development and Educational Improvement
Secretaries and Support Staff Vacancies
Secretarial Professional Development
Secretarial/Maintenance, Custodial and Grounds- keepingVacations and Holiday Schedules
Support Staff Employment Procedures
Custodial/Maintenance Professional Development
This Agreement entered into this 1st day of July, 2019 by and between the Board of Education of the School District of the Borough of Clayton, hereinafter called “Board” and the Clayton
Education Association, hereinafter called “Association.”
At the option of the Board, such hearing shall be held before the full Board or a designated committee of the Board. Such hearing shall be held within twenty-five (25) school days of the request for a hearing. The staff member may submit written materials to the Board or the designated committee of the Board, in support of his/her position at the time of his/her request for a hearing. The staff member shall serve any such written materials on all parties in interest.
The Board shall make a determination and notify the staff member in writing within ten (10) school days of the conclusion of the hearing.
6. LEVEL FOUR
a. If the Association is not satisfied with the disposition of the grievance alleging a violation of a term or condition of employment at Level Three, the Association may within ten (10) school days after receiving written notification of the decision by the Board or the Board Committee, as the case may be, or forty-five (45) school days after the request for the hearing, notify the Board that the grievance is being submitted to arbitration.
b. Within ten (10) school days after such written notice of submission to arbitration, the Board and the Association shall attempt to agree upon a mutually acceptable arbitrator and shall obtain a commitment from said arbitrator to serve. If the parties are unable to agree upon an arbitrator or to obtain such a commitment within the specified period, a request for a list of arbitrators may be made to the American Arbitration Association or PERC by either party. The parties shall then be bound by the rules and procedure of the American Arbitration Association of PERC in the selection of an arbitrator. The arbitrator shall limit him/herself to issues submitted to him/her and shall consider nothing else. He/she can add nothing to nor subtract anything from this agreement. The arbitrator’s decision shall be in writing and shall set forth his or her findings of fact, reasoning, and conclusions on the issues submitted. The arbitrator shall be without power or authority to make any decision which requires the commission of an act prohibited by law or which is clearly violative of the terms of this Agreement. The decision of the arbitrator shall be submitted to the Board and the Association and shall be final and binding on both parties.
c. The arbitrator so selected shall confer with the representatives of the Board and the Association and hold hearings promptly and shall issue his/her decision not later than twenty (20) school days from the date of the close of the hearings or, if oral hearings have been waived, then from the date of final statements and proofs on the issues are submitted to him/her.
d. The costs for the services of the arbitrator, including per diem expenses, if any, and actual and necessary travel, subsistence expenses, and the cost of hearing rooms shall be borne by the Association and the Board up to two incidents per year. Any other expenses incurred shall be paid by the party incurring same.
e. Arbitration is to be scheduled after school hours.
ARTICLE III: NEGOTIATION OF SUCCESSOR AGREEMENT
Negotiating for the successor agreement shall commence on or before January 15. Contract negotiations may be opened during the term of this Agreement by mutual consent in accordance with N.J.S.A. 34:13A-1 et seq. This contract shall be in force for 2019-2020, 2020-2021, 2021-2022, 2022-2023.
ARTICLE IV: BOARD RIGHTS CLAUSE
The Board reserves the right to itself sole jurisdiction, authority, and responsibility over matters of policy and retains the right, subject only to the limitations imposed by the language of this agreement, N.J.S.A. 34:13A-1 et seq., and in accordance with applicable laws and regulations (a) to direct employees of the school district; (b) to hire, promote, transfer, assign, and retain employees in positions in the school district, and to suspend, demote, discharge, or take other disciplinary action against employees; (c) to relieve employees from duty because of lack of work or for other legitimate reasons; (d) to maintain efficiency of the school district operations entrusted to them; (e) to determine the methods, means, and personnel by which such operations are to be conducted; and (f) to take whatever actions may be necessary to carry out the mission of the school district in situations of emergency.
ARTICLE V: RIGHTS OF EMPLOYEES TO REPRESENTATION
ARTICLE VI: STAFF RIGHTS
A. Whenever any staff member is required to appear before an administrator for the purpose of formal disciplinary action, then he or she shall be given prior written notice of the reasons for such meeting or interview and shall be entitled to have 1 representative of his or her choosing present to advise him or her and represent him or her during such meeting or interview. The administrator shall be provided written notice as to the name and position of this representative, except in cases of emergency, within 24 hours.
B. When any staff member is required to appear before the Board or any committee thereof for the purpose of disciplinary action, he or she shall be given 2 weekdays (Monday – Friday) prior written notice of the reasons for such meeting or interview and shall be entitled to 1 representative of his or her choosing present to advise him or her and represent him or her during such meeting or interview. The Board shall be provided with 24 hours written notice as to the name and position of this representative except in cases of emergency. The outcome of the decision must be in accordance with the CEA contract.
C. If, in the judgment of the Association, a grievance affects a group or class of employees, the Association may submit such grievance in writing to the Superintendent directly, and the processing of such grievance shall be commenced at Level Two. The Association may process such a grievance through all levels of the grievance procedure even though the aggrieved person does not wish to do so.
D. All meetings and hearings under this procedure shall not be conducted in public and shall include only the interested parties and their designated or selected representatives, previously referred to in this ARTICLE.
1. Negative criticism of a staff member by a supervisor, administrator, or Board Member shall not be made in the presence of students, parents, other teachers, or at other public gatherings unless public comment or discussion is requested by the staff member or unless it is part of a court proceeding.
2. No criticism or complaint of a staff member by a parent, student, or other person can be used for evaluation purposes without the staff member’s knowledge and without being given an opportunity to rebut or explain it.
3. Any staff member denied pay for any reason shall be notified in writing of such denial five (5) days prior to the issuing of the paycheck containing the deduction.
4. Assault Upon an Employee
a. An employee shall immediately report in writing (if able) any case of physical or verbal assault or battery upon his or her person arising out of, or in connection with, his or her employment duties. Such matters shall be immediately reported to the Principal or immediate supervisor. Such cases will be handled by administration as soon as possible, but the student will not return to the teacher’s classroom until the incident has been addressed by the administration.
b. When absence arises out of or from such assault or injury, the employee may be entitled to Workers’ Compensation.
5. No employee will be disciplined, reprimanded, or reduced in rank of compensation without just cause.
6. Letters of disciplinary action, warning letters, and any information pertaining to personnel matters are to be electronically mailed. Employees reserve the right to request hand-delivery or mailed delivery via USPS.
B. All Teaching Staff Members
1. The teaching staff member shall determine grades within the grading policy of the Clayton School District. The teacher shall be answerable to the administration and Board of Education for the method of arriving at such grades and must be prepared to show that they are not arbitrary and capricious.
1. Whenever any employee is required to appear before the Superintendent for the purpose of formal disciplinary action, he shall be given prior written notice of the reasons for such meeting or interview and shall be entitled to have one (1) representative of his choosing present to advise him and represent him during such meeting or interview. The superintendent shall be provided twenty-four (24) hours written notice as to the name and position of the individual except in cases of emergency.
2. Disciplinary notice must be given no later than five (5) working days after the alleged infraction was recognized and a notice was given of an investigation and possible action to be taken upon completion of that investigation. If the employer fails to give written notice within the allotted time, said warning shall be considered null and void.
3. When any employee is required to appear before the Board or any committee thereof for the purpose of formal disciplinary action, he shall be given two (2) weekdays (Monday-Friday) prior written notice of the reasons for such meeting or interview and shall be entitled to one (1) representative of his choosing present to advise him and represent him during such meeting or interview. The Board shall be provided twenty-four (24) hours written notice as to the name and position of this individual except in cases of emergency.
4. Any staff member denied pay for any reason shall be notified in writing of such denial five (5) days prior to the issuing of the paycheck containing the deduction.
ARTICLE VII: ASSOCIATION RIGHTS AND PRIVILEGES
A. The Association may use school facilities and equipment including computers, copy machines, and all types of audio-visual equipment at reasonable times subject to the approval of the Building Principal. Such equipment is to be used by the Association for Clayton business only. All supplies used will be provided and paid for by the Association.
B. Profits from vending machines in the staff dining room belong to the Association.
C. The Association shall be allocated meeting time on first in-service day of the school year as scheduled by the Superintendent and with agreement of the CEA President.
any additional vending machines are installed, they must be approved by the Board of Education.
D. The professional development committee, on behalf of the Association, may submit recommendations to the Superintendent for in-service programs by June 1. Every effort shall be made by the administration to schedule at least one (1) Association suggestion for the coming school year.
E. The Superintendent shall be empowered by the Board to approve reasonable release time for members of the Association Executive Committee to engage in Association business which could not otherwise be completed outside of normal school hours.
G. The Board agrees that one hundred twenty (120) days prior to any formal Board action to consider subcontracting of non-teaching unit work shall discuss the matter fully with the Association and its representatives.
F. Children (Grades K-12) of full-time certified employees who do not reside in this school district may be admitted to school in the district without payment of tuition provided that:
H. In the event of privatization of any non-teaching employee category (subcontracting), the Board shall abide by the following procedure:
I. The Board shall provide severance benefits as a result of subcontracting as follows:
J. The BOE shall provide the Association, in an excel file or similar delimited style format, the following information for all employees: name, job title, worksite location, home address, work, telephone numbers, date or hire. This information will be provided January 1, April 1, July 1, and October 1 or the closest business day as determined by the BOE calendar. The BOE is not required to collect data, but will report what is in the personnel system. The BOE is not responsible for the accuracy of the data.
3. Should a negotiations’ unit member notify the Board or its agent that they wish to resign or relinquish membership in the Association, the Board shall require the member to submit a dues termination form and provide a copy of the same to the association’s president or his/her designees within (5) five calendar days of receiving the form. Negotiations unit members may only resign or relinquish their membership or terminate dues deductions during the ten (10) calendar days following each anniversary date of the employee’s employment. A withdraw shall take effect on the thirtieth (30th) calendar day after the anniversary date.
ARTICLE VIII: STAFF SALARY GUIDES
A. Three salary guides/charts are included in Schedule A: one for the teachers, one for the secretaries, and one for the remaining support staff.
B. The compensation for staff members who are appointed by the Board for co- curricular activities shall be paid the additional compensation as set forth in Schedule B which is attached hereto and made a part hereof.
C. Automatic payroll deductions will be deposited to financial institutions on the day paychecks are scheduled to be issued.
ARTICLE IX: EVALUATIONS
ARTICLE X: SICK LEAVE
A. All employees shall be formally evaluated at least once during their contract year. Any formal observations of an employee’s performance shall be conducted openly and with full knowledge of the employee. Evaluations of employees shall not be restricted to direct observations. All data pertinent to the employee’s performance may be used to evaluate the employee, and any data used in an evaluative manner shall be made known to the employee. The use of eavesdropping, public address, cameras, audio systems, and similar surveillance devices shall be strictly prohibited.
B. An employee shall have the right, upon prior request and reasonable notice, to review the contents of his personnel file in the presence of a school official and to receive copies of any materials, except as provided in Section C herein below, contained therein. An employee who desires to review his file must schedule an appointment for review with the Superintendent at least two (2) work days in
C. Although an employee shall have the right to review his personnel file, the Board maintains the right to protect the confidentiality of personal references, academic credentials, and other similar comments. Only the files maintained by the Central Administration shall be considered official.
advance. An employee may have a local Association representative accompany him during such review.
D. No material generated by school district personnel of an evaluative or judgmental nature which is derogatory to an employee’s conduct, service, or character shall be placed in an employee’s file unless the employee has been notified and given an opportunity to review said material. The employee shall be entitled to submit a written response to such materials within ten (10) days of receiving a copy for inclusion in the file. If, after three (3) years there has been no additional derogatory materials pertaining to the same offense, the original material shall be removed from the employee’s file.
E. An employee shall be given a copy of any evaluation report prepared by his or her evaluator(s) at least one (1) day before any conference to discuss it. No such report shall be submitted to the Central Office, placed in the employee’s file, or otherwise acted upon without prior conference with the employee. No employee shall be required to sign a blank or incomplete evaluation form.
F. Evaluation reports shall be presented to each employee in accordance with the following procedures. Such reports shall include a written narrative and shall identify:
G. If any formal complaint is made by any person which may affect the evaluation of any employee, the Principal or immediate supervisor of the employee shall apprise the employee of the nature of the complaint and attempt to resolve it prior to any subsequent evaluation of the employee, and the employee shall have the right to representation by counsel and/or an Association representative at any formal hearing.
H. No member shall be evaluated by another member of the Clayton Education Association.
I. Evaluations for all certificated employees shall be conducted pursuant to all applicable statutes and regulations, including but not limited by.
A. The term “sick leave” is hereby defined to mean the absence from his or her post of duty of any member because of personal disability due to illness or injury or because he or she has been excluded from school by the District’s medical authorities on account of a contagious disease or of being quarantined for such a disease in his or her immediate household.
B. Sick Days
C. Medical verification may be required according to existing Board policy.
D. If any staff member requires in any school year less than the specified number of days of sick leave with pay allowed, all days of such minimum sick leave not utilized that year shall be accumulative to be used for additional sick leave as needed in subsequent years.
E. Staff members shall be given a written accounting of accumulated sick leave days no later than the opening day of each school year.
F. Teachers shall be paid for accumulated unused sick leave as follows:
1. Any teacher who retires according to the provisions of the TPAF in order to receive immediate benefits as opposed to “deferred” benefits and has 15 continuous years of teaching service in the District shall be eligible for payment for unused sick leave.
2. Teachers planning to retire must notify the Superintendent no later than December 1 of the year preceding the effective date of the retirement in order to receive prompt payment. Those who fail to comply with the notification procedure described herein shall be required to wait for said payment until such time as (1) the money is allocated in the next school budget and (2) the instant budget becomes effective.
3. To qualify for payment, a retiring teacher must have a minimum of 25 accumulated sick days.
4. Payment shall be based upon the following schedule provided; however, the total amount paid to any teacher shall not exceed
$15,000; 15+ years in Clayton – one (1) day’s pay for every four (4) accumulated days.
5. If a teacher who has notified the Board of his or her intent to retire in accordance with the provisions set forth herein subsequently dies prior to the effective date of his or her retirement, payment entitled under this Article shall be paid to his or her estate.
G. Secretaries and Support Staff members shall be paid for unused sick leave as follows:
1. Any member who retires according to the provisions of the TPAF/PERS in order to receive immediate benefits as opposed to “deferred” benefits and has twelve (12) continuous years with the Clayton Public School District shall be eligible for payment for unused sick leave.
2. Members planning to retire must notify the Superintendent no later than December 1 of the year preceding the effective date of retirement in order to receive prompt payment; those who fail to comply with the notification procedure described herein shall be required to wait for said payment until such time as (1) the money is allocated in the next school budget and (2) the instant budget becomes effective.
3. To qualify for payment, a retiring member must have a minimum of twenty-five (25) accumulated sick days.
4. Payment shall be at the rate of $40 per day not to exceed $8,320 or 208 days.
ARTICLE XII: EXTENDED LEAVE
A. Disability Leaves
B. Childcare leaves
1. An employee who anticipates a disability shall notify the Superintendent in writing of the anticipated commencement of the disability as soon as the employee knows about it.
2. The Board may request a disabled employee to produce a certificate from his or her physician that he or she is medically able to continue working. The Board reserves the right to have its physician examine the employee. If there is a difference of medical opinion between the Board’s physician and the employee’s physician, then the Board’s physician and the employee’s physician shall agree on a third impartial physician who shall examine the employee whose medical opinion shall be conclusive and binding on the issue of medical capacity to continue working.
a. In the case of pregnancy, the employee shall inform the Superintendent of the anticipated delivery date.
1) No later than sixty (60) days prior to the anticipated delivery date of the child, the employee shall request either:
2) To the extent permitted by law and relevant judicial and administrative agency decisions, employees on pregnancy-related disability leave shall be presumed to be disabled for purposes of sick leave eligibility thirty (30) calendar days prior to the anticipated date of birth of the child and thirty (30) calendar days following the actual date of birth of the child. This eligibility requirement shall be construed as a minimum guideline subject to revision based on the actual disability of the individual involved.
a) a disability leave for which accumulated sick leave may be utilized
b) a disability leave for which accumulated sick leave may be utilized followed by an unpaid childcare leave as described below
c) an unpaid leave of absence commencing prior to the period of actual disability without use of accumulated sick leave
d) request no leave of absence
3. The Board reserves the right to regulate anticipated disability leaves so that the commencement and termination dates precede or follow the period of actual disability in order to preserve education continuity. When this occurs, an employee who is placed on an involuntary unpaid leave shall be entitled to all sick leave and insurance benefits during the period of actual disability according to the negotiated agreement and rules of the insurance carrier.
1. The Board may grant unpaid leave of absence for the purpose of childcare of an infant to employees who fulfill the requirements set out below. No requests will be disapproved arbitrarily, discriminatorily, or capriciously; however, in no event shall the Board be required to grant a leave of absence to both spouses who work in the District.
2. Except as provided in Subsection B3 below, leaves of absence shall commence immediately following the end of the period of actual disability and shall terminate at the end of the school year in which the disability occurred.
3. When an employee requests a voluntary unpaid leave of absence which begins prior to the period of actual disability, the Board may alter the requested starting date of unpaid leave.
4. At the request of (1) tenured employee or (2) any employee with more than three
5. An employee on a voluntary unpaid leave of absence shall not be eligible to either receive or accrue benefits except as statutorily required. When on unpaid leave, an employee may not use sick days.
(3) consecutive years of service in the District with the approval of the Board, an extension of childcare leave may be granted for one (1) full school year; however, no employee shall be eligible for a successive childcare leave without working in the District a minimum of one (1) full school year after returning to work from a childcare leave.
6. Nothing stated herein shall require the Board of Education to extend said leave of absence of a (1) non-tenured employee or (2) any employee with less than three
7. All requests for childcare leave shall be in accordance with Section A.1 herein above; however, in the case of twelve-month employees, requests for extensions for unpaid leaves commencing September 1 shall be made by June 1 of the previous school year.
(3) consecutive years of service in the District beyond the end of the contract year for which the employee has been employed.
1. An employee adopting an infant or pre-school child shall notify the Superintendent in writing when the application for adoption is approved by the adopting agency. Requests for unpaid leave shall be made for a specified period as soon as the employee is informed of the custody date. Said leave shall commence upon receiving de facto custody of said infant or earlier if necessary to fulfill the requirements for adoption.
2. Except as otherwise provided in Subsection C.1 above, all conditions and requirements set forth in Subsection B4, B5, B6, and B7 herein shall be applicable to this Section – Adoption.
ARTICLE XIII: NO STRIKE CLAUSE
ARTICLE XIV: SABBATICAL LEAVE
A. A sabbatical leave shall be granted to eligible professionally certified employees for study or for other reasons of value to the school system upon recommendation of the Superintendent of Schools and the approval of the Board subject to:
1. Requests for sabbatical leaves must be received by the Superintendent in writing no later than December 1, and action will be taken on all such requests no later than the first regularly scheduled meeting in March of such year preceding the school year for which the sabbatical leave is requested.
2. The certified professional employee requesting a sabbatical leave must have completed at least 9 full years of service in the Clayton School District. In addition, the applicant must have evidenced continued professional growth and teaching competency during his or her years of service in the District. No more than one sabbatical leave will be granted every two years district wide.
5. All monies or equal portions thereof, including the cost of medical benefits, pension contribution, and tuition reimbursement paid to a person on sabbatical leave shall be returned to the Board of Education within 60 days if the person granted the sabbatical leave fails to remain in the employ of the Clayton Board of Education for a period of 2 complete school years after the completion of the sabbatical leave, except in case of physical and/or mental incapacitation.
ARTICLE XV: REPRESENTATION FEE
A. Purpose of Fee
B. Amount of Fee
If an employee does not become a member of the Association during any membership year (i.e. from September 1 to the following August 31) which is covered in whole or in part by this Agreement, said employee will be required to pay a representation fee to the Association for that membership year. The purpose of this fee will be to offset the employee’s per capita cost of services rendered by the Association as majority representative.
C. Deduct and Transmission of Fee
Notification: Prior to the beginning of each membership year, the Association will notify the Board in writing of the amount of the regular membership dues, initiation fees, and assessments charged by the Association to its own members for that membership year. Said fee shall conform to the rules and regulations promulgated by the Public Employment Relations Commission.
1. Notification: once during each membership year covered in whole or in part by this Agreement, the Association will submit to the Board a list of those employees who have not become members of the Association for the then-current membership year. The Board will then deduct from the salaries of such employees, in accordance with paragraph 2 below, the full amount of the representation fee and promptly will transmit the amount to the Association.
2. Payroll Deduction Schedule: Upon annual written notification that the Association has adopted and implemented a valid “demand and return system,” the Board will deduct the representation fee in equal installments as nearly as possible from the paychecks paid to each employee on the aforesaid list during the remainder of the membership year in question. The amount deducted for non-members shall be based upon the figures contained in this statement provided said non-members prior to the start of
the dues year in accordance with N.J.A.C. 19:17-3.3(a)(1). The deduction will begin with the first paycheck paid:
a. 10 days after receipt of the aforesaid list by the Board
b. 30 days after the employee begins his or her employment in a bargaining unit position, unless the employee previously served in a bargaining unit position and continued in the employ of the Board in a non-bargaining unit position or was on layoff, in which event the deductions will begin with the first paycheck paid 10 days after the resumption of the employee’s employment in a bargaining unit position, whichever is later.
D. Termination of Employment: If an employee who is required to pay a representation fee terminates his or her employment with the Board before the Association has received the full amount of the representation fee to which it is entitled under this Article, the Board will deduct the unpaid portion of the fee from the last paycheck paid to said employee during the membership year in question.
E. Mechanics: Except as otherwise provided in this Article, the mechanics for the deduction of representation fees and the transmission of such fees to the Association will, as nearly as possible, be the same as those used for the deduction and transmission of regular membership dues to the Association.
F. Changes: The Association will notify the Board in writing of any changes in the list provided for in Section C above and/or the amount of the representation fee, and such changes will be reflected in any deductions made more than 10 days after the Board received said notice. Deductions shall be made February and/or June 15 for such changes.
G. New Employees: On or about the last day of each month, beginning with the month this Agreement becomes effective, the Board will submit to the Association a list of all employees who began their employment in a bargaining unit position during the preceding 30 day period. The list will include names, job titles, and date of employment for all such employees.
H. Indemnification: The Association shall indemnify and hold the Board harmless against any and all claims, demands, suits, and other forms of liability including liability for reasonable counsel fees and other legal costs and expenses that may arise out of or by reason of any action taken or not taken by the Board in conformance with this provision.
ARTICLE XVI: TEACHING HOURS AND TEACHING LOAD
A. A teacher’s workday at all schools shall not exceed 7 hours and 10 minutes. Faculty meetings will not exceed one (1) hour per month after the regular school day. In addition to a one (1) hour Faculty meeting, Administration may plan for one additional one (1) hour Professional Development meeting per month, if needed, no more than six (6) times per year (Beginning 2020-21). Faculty meetings and Professional Development meeting dates will be provided in advance, and forty-eight hour notice shall be given.
B. The work year for all schools will not exceed 187 days, 182 instructional days and 5 professional development beginning in 2020-2021. In 2019-2020, there are 186 days. Said days will be exclusive of NJEA convention as the district will be closed. Up to two (2) in-service days may be scheduled on the Wednesday and Thursday prior to Labor Day. In-service days may not be scheduled after the last student class day. One-half (1/2) of one (1) day at the start of the school year shall be reserved for teacher/instructional preparation only. No night-time school-wide conferences will be scheduled. Every effort will be made to accommodate parents who cannot make daytime conferences.
1. On Fridays and days before holidays, staff may leave 10 minutes after student dismissal.
2. All staff members shall receive one (1) duty-free lunch period during regularly scheduled lunch periods.
3. All teachers shall receive five (5) scheduled preparation periods per week for instructional preparation except in cases of class coverage or emergencies. If teachers are assigned class coverage during their preparation period, they shall be paid the rate of $30 for each coverage. Such payment shall be cumulative and be paid in December and June of each school year. Stipends paid out of grant funds shall be subject to the requirements of the grant.
4. Non-classroom teaching staff members will be given preparation time on days when they teach. On non-teaching days they will be granted two breaks equivalent to a prep period.
5. Every effort will be made to provide common planning time for those in class support and regular classroom teachers who work together.
6. Teachers will be given three (3) school days at the end of each marking period to finalize grades in the student management system. The final marking period grades and final grades will be due on the second to the last day of school as determined by the school calendar as long as the last five days are early dismissal student days. If early dismissal days can not be accommodated, these grades will be due on the last day of school. The administration will not schedule meetings during the last three (3) days of the marking period except in case of crises or emergency.
C. Attendance at one (1) back to school night will be mandatory except when a teacher is taking a Masters Course and has class that evening or other extenuating circumstances as approved by the building principal.
D. Teachers new to the District will be available for an additional 30 hours beyond the regular school year for the purpose of mentoring.
E. Teachers new to the District shall be provided with a complete orientation packet which shall include a copy of the contract, benefits packet, and information on Board-approved savings plans. This information shall be provided at the time of signing the contract.
F. The Superintendent or Administrators, with the approval of the Superintendent, may require (1) meeting per month of one hour duration at the close of the school day.
G. For each one hour in-service presentation in the district, or requested by the district, the teaching staff member will be reimbursed for two hours at the professional rate of pay for the first time the individual presents the in-service. Subsequent presentations shall be compensated at the hourly rate only for the actual presentation unless the presenter can demonstrate to the Superintendent that there have been significant changes in content and materials. The hourly rate is delineated in H of this article.
H. Every effort will be made to provide release time for teachers completing Fountas & Pinnell Assessments, IEPs, writing curriculum, and budget development.
I. Staff who participates in instructional activities outside school hours (including but not limited to bedside instruction, driver education, and library supervision) shall be compensated at the rate of $40 per hour. The staff will have right of first refusal. The approved amount in the grant will supersede the listed hourly rates. A no-show on the part of the student shall diminish the compensation to a 1 hour payment. This clause does not supercede payment for already contracted services such as, but not limited, to co-curricular activities. Stipends paid out of grant funds shall be subject to the requirements of the grant.
J. Staff who participates in co-curricular activities outside school hours (including but not limited to crowd control, announcing, ticket selling, scoreboard operation, timing, and field event assistance) shall be compensated $50 per event or the advertised rate whichever is greater.
K. Teachers who are required to report outside of school year to grade assignments will be compensated at the hourly rate of $30 not to exceed 10 hours each or provided release time. Stipends paid out of grant funds shall be subject to the requirements of the grant. All summer assignments shall be determined by the mutual agreement of Administration and Curriculum and Instruction Committee and not eligible for payment.
L. A stipend will be provided for additional academic preparations beyond 4 per semester for Middle School and High School Teachers. Stipends shall be as follows: $1250 for 5th preparation; $1250 additional for 6th preparation.
M. A half-time teacher’s schedule will not exceed 4 hours and 5 minutes, inclusive of a thirty minute preparation period. This time shall be consecutive.
N. Half-time teachers shall be compensated for attendance at meetings, conferences, and workshops that occur outside their assigned teaching hours at a rate of $30 per hour. Attendance at said meetings, et al, shall be optional if outside of assigned work period.
O. Teachers may typically be assigned up to six teaching periods per day as needed. However, based upon mutual agreement between the Superintendent and an individual teacher, teaching periods may be assigned in lieu of duty periods in exchange for a stipend of $5,000 per year. The offer is limited to no more than four teachers in any given year and no additional prep stipend will apply.
P. In the event of implementation of block scheduling, or any alternative plan that includes a block, the Board agrees to negotiate the terms and conditions of employment prior to implementation.
Q. Non-instructional weekend and summer employment, requested and approved by the administration, shall be compensated at the rate of $30 per hour. Stipends paid out of grant funds shall be subject to the requirements of the grant.
R. Additional days worked beyond the 187 day contract (186 in 2019-2020), at the request of the administration, shall be paid at a per diem rate (1/200).
S. The Child Study Team employees and Guidance Counselors may work up to 20 days beyond the contractual days at their per diem rate, as per policy and funds.
T. If an elementary teacher is notified of a classroom move/relocation between June 15th and the first day of the following school year, they will be paid a $150 stipend to move their classroom.
U. Teachers will be notified of their following year’s tentative teaching assignment by June 15, except in the case of emergency.
V. Teachers will have access to the student management system by August 30, except in the case of emergency.
ARTICLE XVIII: TEACHERS/ATHLETIC TRAINER ASSIGNMENTS
All teachers to be re-employed for the forthcoming year shall be Board approved by May 15. Non-tenured teachers will receive a contract no later than May 30 which are to be returned to the Superintendent’s Office no later than 15 calendar days after the receipt of the contract. If not returned by said date, the position may be declared vacant. A list of known vacancies shall be posted in all school buildings and e-mailed to staff no later than 15 calendar days after contracts are returned. The administration shall notify staff members of vacancies by posting such vacancies for 3 days while school is in session on the bulletin board in the faculty room and by e- mailing staff and accept applications from interested parties; but should no applications be secured, the administration shall have the right to assign a teacher to fill the position and compensation (if any) shall be in accordance with that agreed upon by the Association and the Board. Vacancies are defined to include teaching position, co-curricular positions, homebound instruction, tutoring positions, and any other positions covered by this Agreement.
ARTICLE XIX: TEACHER PROFESSIONAL DEVELOPMENT AND EDUCATIONAL IMPROVEMENT
1. The Athletic Trainer’s work year will begin when fall sports commence under N.J.S.I.A.A. rules and end when spring sports have concluded. The Athletic
Trainer’s work day shall be flexible and based upon the needs of the District.
A. Tuition reimbursement will be capped at a district cost of thirty thousand dollars ($30,000) per year. Teachers hired after July 1, 2010, will not be eligible for tuition reimbursement until they are tenured, unless surplus tuition funds are available after tenured teachers have been reimbursed for the maximum number of credits allowed contractually. First year teachers are not eligible for any tuition reimbursement. Non-tenured teachers, however, should submit paperwork each semester and follow all submission requirements. At the end of the school year, any tuition funds that remain after tenured teachers have been reimbursed (including any partial reimbursement of tuition and/or fees) will first be distributed equally in the following order:
· tenured teachers who were denied payment (due to lack of funds, etc)
· non-tenured teachers, excluding first year
· tenured teachers who accepted partial reimbursement for courses taken with more than 3 credits
B. Available tuition money will be divided into two semesters, $15,000 from July to December, and $15,000 from January to June. Any money that remains from the first semester will be made available to be used during the second semester.
C. Full time teachers shall receive full tuition and fee reimbursement for up to 3 credits per semester, and certified part time teachers shall receive a proportionate share for up to 3 credits per semester. These costs shall not be greater than the Rutgers Graduate School credit schedule. Prior approval by the Superintendent is required. Upon successful completion of the course, tuition reimbursement shall be paid within 45 days by submission of a transcript and completion of a Board of Education voucher. In order to be eligible, the staff member must be an employee of the District on the date payment is made.
D. Non-traditional programs shall be eligible for tuition reimbursement at Rutgers Graduate School credit schedule and will be limited to 3 credits per semester. At the end of the program, documentation of successful completion must be presented or employee will be responsible to reimburse the district for all advanced tuition payments.
E. All courses must be in the field of education and be related to the teacher’s current or future position with the District. Any teacher, who leaves the district in less than two (2) years from the completion of coursework, will reimburse the Board of Education no more than one (1) year's tuition cost.
F. A teacher who terminates employment in less than two (2) years from completion of the coursework due to non-renewal, mutual agreement on voluntary termination, or medical disability shall not be required to reimburse.
G. Teachers shall not be eligible for reimbursement unless they receive a final grade of “C” or higher for the course on which reimbursement is being sought.
H. Teachers hired under the alternate Route Provision must reimburse the Board of Education for all expenses incurred as a result of extra supervision if said teacher fails to remain in the employ of the Clayton Public School District for a period of one (1) full school year after the completion of their Alternate Route Certification.
ARTICLE XX: SECRETARIES & SUPPORT STAFF VACANCIES
All support staff to be re-employed for the forthcoming year shall be Board approved by May
15. Non-tenured support staff will receive a contract no later than May 30 which are to be returned to the Superintendent’s Office no later than 15 calendar days after the receipt of the contract. If not returned by said date, the position may be declared vacant. A list of known
vacancies shall be posted in both school buildings no later than fifteen (15) days after contracts are returned.
A. When a position within the bargaining unit becomes vacant, notice of such vacancy shall be made available to the Association for a minimum of three (3) days to allow prospective applicants to apply. Employees may apply for such positions in writing subject to the same procedures and standards as any other applicant.
B. Employees who wish to transfer may file a written statement of such desire with the Superintendent. Such requests for transfer and re-assignments for the following year shall be submitted no later than April 1.
C. The Board’s decision whether to (1) promote or (2) transfer any employee shall be at its discretion and shall not be subject to the grievance procedure.
ARTICLE XXIII: SECRETARIES AND SUPPORT STAFF VACATION & HOLIDAY SCHEDULE
A. Scheduled holidays for twelve (12) month employees:
New Year’s Day Martin Luther King Day
Lincoln/Washington Birthday* Good Friday
Easter Monday Memorial Day
Independence Day Labor Day
Columbus Day Thanksgiving Day
Friday after Thanksgiving Christmas Eve
Christmas Day New Year’s Eve
* The Friday before President’s Day will be a holiday if students and teachers are not in session. It will be a regular work day if school is in session.
If stated holiday(s) are declared a school day due to a school calendar change caused by an emergency situation but not limited to snow days, a different day may be substituted upon agreement of the employee and his or her immediate supervisor.
No compensatory time is to be given. All employees shall be paid at overtime rates if required to work on any holiday not covered by previous language.
However, Columbus Day may be declared a day of work. A different day will be substituted upon agreement of the employee and his immediate supervisor.
1. Maintenance, Custodial, and Groundskeeping personnel:
Vacation time for 12 month maintenance, custodial and groundskeeping personnel will accrue at the rate of .8333 days per month up to ten days the first year of service. After the first year, vacation entitlements are earned as follows:
All administrative decisions relative to requests shall be made utilizing seniority rights. All vacation requests shall be dealt with by administrators taking into account the ability of the District to function adequately.
Denial of requested vacation time must be based on the inability of the District to have that person’s duties satisfactorily performed during that time period.
In the event that vacation time cannot be taken either by virtue of the preceding paragraph or the inability of the District to reasonably substitute time, those days shall be part of the ten (10) days permitted to be carried over and used prior to October 1.
Any Maintenance, Custodial, and Groundskeeping personnel who takes vacation not earned will be required to reimburse the district upon resignation and/or retirement.
C. For Secretaries and Para-Professionals, holidays will be granted in accordance with the official school calendar established by the Board.
ARTICLE XXIV: CUSTODIAL, MAINTENANCE, GROUNDSKEEPER EMPLOYMENT PROCEDURES
A. Dismissal: An employee who is terminated for unsatisfactory performance shall receive fifteen (15) calendar days notice of termination or one (1) week’s pay in lieu of notice plus accumulated vacation pay based on the proportion of full months worked in the contract year.
B. Resignation: An employee who is resigning from his position shall give the normal fifteen (15) days notice.
C. All staff under this article to be re-employed for the forthcoming year shall be Board approved by May 15. Staff will receive a contract no later than May 30 which are to be returned to the Superintendent’s Office no later than 15 calendar days after the receipt of the contract. If not returned by said date, the position may be declared vacant. A list of known vacancies shall be posted in both school buildings no later than fifteen (15) days after contracts are returned.
D. Call-In Time: Employees called back to work at hours other than those incorporated a regular work shift shall be guaranteed a three (3) hour minimum per day at overtime rates as compensation. Any other call within three (3) hours will result in no additional pay as long as it is the same problem.
E. Work in a Higher Pay Category: Whenever an employee works eight (8) or more consecutive days in a higher job classification, he shall receive compensation at the higher rate for all days worked at the higher pay category.
F. Employees shall be notified seventy-two (72) hours in advance of any change in shift assignment. In the case of a shift change, there shall be a minimum of eight
G. In no case shall any support staff be requested or required to perform the duties relative to instructional or disciplinary activities normally assigned to a duly certified teacher.
(8) hours between the ending of one shift and the beginning of the next shift.
H. Seniority Job Security
1. School district seniority is defined as service by support staff in the school district in the collective bargaining unit covered by this Agreement.
2. In the event that a vacancy occurs, a laid-off support staff member shall be entitled to recall thereto in the order of his or her job category seniority up to three (3) years.
3. Notice of recall to work shall be addressed to the support staff member’s last address appearing on the records of the school district by certified mail, return receipt requested. Within fifteen (15) days from receipt of such notice of recall, the support staff member shall notify the Board of Education, in writing, whether or not he or she desires to return to the work involved in the recall. If he or she fails to reply or if he or she indicates that he or she does not desire to return to work, he or she shall forfeit all of this or her seniority and all rights to recall.
4. Seniority shall not be accumulated during the period of lay off. Upon recall, the support staff member shall have his or her accumulated seniority restored to the date of layoff.
ARTICLE XXV: SUPPORT/CUSTODIAL/MAINTENANCE/GROUNDSKEEPER WORK DAY
ARTICLE XXVI: CUSTODIAL/MAINTENANCE PROFESSIONAL DEVELOPMENT
. Custodial and Maintenance Employees
1. Courses taken for which reimbursement is requested must be approved by the Superintendent or his or her designee in advance of enrollment. Reimbursement will not be made until satisfactory documentation of course completion is presented. The employee must obtain a “C” or better grade to qualify for tuition reimbursement.
2. Reimbursement for actual costs incurred by the employee shall be limited to the total tuition costs for three credit hours per semester in effect at Rutgers University.
3. Tuition costs eligible for reimbursement must be for courses in the field of employment. Courses not in the field of employment or closely related may be approved for reimbursement at the discretion of the Superintendent or his or her designee.
4. Courses taken related to the responsibilities of an employee’s job description for which reimbursement is requested must be approved by the Superintendent or his/her designee in advance of enrollment. Reimbursement will not be made until satisfactory documentation of course completion is presented. Successful completion is defined as a “C” or better.
a. Reimbursement for actual costs incurred by the employee shall be limited to up to the undergraduate tuition rate of
Rutgers for up to four (4) credit hours per semester in effect to an accredited College or University.
b. Tuition costs eligible for reimbursement must be for courses in the field of employment. Courses not in the field of employment or closely related may be approved for reimbursement at the discretion of the Superintendent or his/her designee.
c. An employee who leaves the District in less than two (2) years for the completion of the coursework for which they were reimbursed must reimburse the BOE no more than one (1) year’s tuition costs. An employee who terminates employment in less than two (2) years from completion of the coursework due to non-renewal, mutual agreement or voluntary termination, or medical disability shall not be required to reimburse the tuition cost.
ARTICLE XXVII: CUSTODIAL/MAINTENANCE/GROUNDSKEEPERS OVERTIME
Overtime: Defined as any time spent at regular duties or other assigned duties, consistent with this Agreement, over and above forty (40) hours per week as authorized by the Supervisor or Administration. For purposes of this Article, the work week shall commence Monday.
A. All overtime will be offered in increments of one quarter (1/4) hour. This will be remunerated at the rate of one and one half (1-1/2) the employee’s hourly salary.
B. All overtime shall be consistent with the National Fair Labor Standards Act, excluding Emergency calls or Facilities’ Rental Events which will be counted towards overtime.
C. In assigning overtime, the administration will offer the assignment on a rotation basis. The administration will go through the list once; if no one accepts, then the overtime will be assigned to the least senior. If, as a result of an administrative error, any employee has been passed over in his or her overtime rotation, that employee shall be paid the overtime hours he or she would have been otherwise entitled to. Custodians, Groundskeepers, and Maintenance personnel are mandatorily required to work the overtime at their assigned functions. Refusal to work the mandatory overtime will result in disciplinary action. Rotation for the custodians is by building.
D. All scheduled work performed on Sundays shall be compensated at hours worked times two of the employee’s regular rate for each hour worked. All scheduled work performed on holidays shall be compensated at one and a half times the
E. At no time shall substitutes or part-timers be hired in place of full-time employees in order to avoid overtime or holiday pays.
employee’s scheduled rate. This shall be in addition to holiday pay due. This will not supersede Article XVII A.
F. In the event the normal opening of schools is delayed for pupils because of an emergency, inclement weather, or other reason, instructional and non-
G. Optional comp time in lieu of overtime at an hour per hour rate to be used within the same pay period at the employee’s discretion with the supervisor’s authorization.
instructional aides will not be required to report more than fifteen (15) minutes before pupils. In the event of inclement weather, custodial and maintenance personnel will report as required, and normal overtime will be paid if called prior to normal start time if the administration is unable to arrange compensatory time equal to the overtime within a two-week period.
ARTICLE XXVIII: INSURANCE BENEFITS
A. The Board of Education will provide primary health care insurance benefits including prescription and dental, to eligible employees. The Base Plan shall be the Aetna Choice POS or AmeriHealth PPO $20/$20. Employees may also choose a $20/$20 HMO. For any employee who chooses the Aetna Choice POS II
$20/$35, Amerihealth PPO $20/$35 plan, the Board of Education will contribute
$200 to the Employee’s Flex-Spending Account annually. (Flex Spending Accounts are on a Calendar Year (January to June and require enrollment). The District has the right to change carriers as long as the benefit plans offerings as whole are equal to or better than the base plans listed above or the NJ School Employees Health Benefits Plan.
1. Employees receiving benefits under this Article shall contribute in accordance with the amounts set forth in P.L. 2011 c.78.
2. Any staff member already covered by a health care insurance plan (approved by the Association and the District as acceptable) shall be offered $1,500 in lieu of District-provided coverage except to employees whose spouse or domestic partner is also eligible for insurance through the district. This also applies to the employees’ dependents
3. Employees shall not be permitted to receive duplicate coverage as a dependent of another District employee.
B. The Board will provide a prescription drug plan in accordance with the health insurance plans.
C. The Board will provide each employee with either a single, parent/child(ren), husband/wife (partners), or family dental coverage plan.
D. Non-tenured full-time teaching and secretarial staff shall be eligible for single coverage health insurance, dental insurance, and prescription drug plan. Full coverage will be provided upon receipt of tenure. Any employee defined under
E. Full time support, custodial, maintenance and groundskeeping personnel may elect family, employee/spouse/partner, parent/child(ren) or single coverage as these are not tenurable positions.
Article II A.1, who moves to a tenurable position, shall be able to use time served in district when determining Insurance Benefits.
ARTICLE XXIX: MISCELLANEOUS PROVISIONS
A. Compliance between Individual Contract and Master Agreement: Any individual contract between the Board and an individual employee shall not be in conflict with the provisions of this Agreement. If an individual contract contains any inconsistent language, this Agreement, for its duration, shall be controlling.
B. Printing Agreement: Copies of this Agreement shall be reproduced at the expense of the Board. The Agreement shall be presented in sufficient quality for each member to this bargaining unit. It shall be the responsibility of the Association to distribute the copies.
C. Black Seal License employees will receive an annual stipend of $500 per year for each year of the contract. The Board of Education will pay the renewal fee for the Black Seal License.
D. The Board retains the right to determine assignments to all Co-Curricular positions.
E. If funding is available, Summer Band and Summer Music Program will be reinstated for that year.
F. A committee comprised of one (1) HS and one (1) MS teaching staff member, an administrator from each level and chaired by the Guidance Supervisor will study scheduling with the intent of seeking ways to provide additional preparation/planning time. The committee will recommend a schedule that will see that essential duties are covered. Seniority will not be a determining factor in the assignment of duties and every effort will be made to assign duties on three year rotation where administratively possible.
G. The Association shall select a Liaison Committee for each building which shall periodically meet with the principal during the school day for the duration of the school year to review and discuss local school issues and practices.
H. The Association President and Superintendent will meet, minimally, once each semester to discuss district-wide or building issues.
I. Staff members may expend seventy-five dollars ($75) per year for incidental supplies. Educators of the Year at each school may spend three hundred dollars ($300). The District Educator of the Year shall receive ($400). Such supplies or educational materials shall become the property of the Clayton Public School District. Reimbursement (excluding state tax) shall occur within thirty days of submission of receipts.
J. The District shall provide the Custodial and Maintenance employees with reimbursement for up to one hundred twenty five dollars ($125) per year for work
K. The District shall assume the printing costs for the agreement so that each CEA member shall be afforded a copy.
related attire. Reimbursement shall be made within thirty (30) days of the submission of a valid receipt or the next scheduled Board of Education Meeting. Board of Education agrees to provide five clothing items the first year of the contract; two items in each successor year covered by this contract. Any new staff will receive five clothing items within 30 days of hire. Employees must wear District provided uniform while on duty.
L. Teachers shared between two campuses as well as the school nurse and maintenance staff using personal automobiles shall be entitled to the OMB rate per mile for travel between buildings as required by the District. This benefit shall not be payable on in-service days. Requests shall be made on the Board provided form and shall be submitted once before winter break and on the last day of school. No late requests shall be honored.
M. The District agrees to pay a cell phone reimbursement to maintenance personnel, groundskeeper and head custodian of $25 per month.
N. The District shall pay the night time head-custodian a $2,500 stipend annually.
|Baseball - Assistant Coach
|Baseball - Head Coach
|Baseball - MS Coach
|Basketball Boys - Assistant Coach
|Basketball Boys - Head Coach
|Basketball Boys - MS Coach
|Basketball Girls - Assistant Coach
|Basketball Girls - Head Coach
|Basketball Girls - MS Coach
|Bowling - Head
|Cheerleading - Basketball (Winter)
|Cheerleading - Football (Fall)
|Cheerleading - MS - Basketball (Winter)
|Cross Country - Head
|Cross Country - MS
|Field Hockey - Asst Coach
|Field Hockey - Head Coach
|Field Hockey - MS Coach
|Football - Assistant Coach
|Football - Assistant Coach
|Football - Assistant Coach
|Football - Assistant Coach
|Football - Head Coach
|Soccer Boys - Assistant Coach
|Soccer Boys - Head Coach
|Soccer Boys - MS Coach
|Soccer Girls - Assistant Coach
|Soccer Girls - Head Coach
|Soccer Girls - MS Coach
|Softball - Assistant Coach
|Softball - Head Coach
|Softball - Middle School
|Track Boys - Assistant Coach
|Track Boys - Head Coach
|Track Boys & Girls MS Coach
|Track Girls - Assistant Coach
|Track Girls - Head Coach
|Track Indoor Coach
|Volleyball Girls - HS Coach
|Wrestling - Assistant Coach
|Wrestling - Head Coach
|Wrestling MS Coach
|Art Club HS
|Art Club MS
|Chorus - HS/MS
|Class Advisor - Grade 10
|Class Advisor - Grade 11
|Class Advisor - Grade 12
|Class Advisor - Grade 8
|Class Advisor - Grade 9
|Dept. Chair - HS English
|Dept. Chair - HS Math
|Dept. Chair - HS Science
|Dept. Chair - HS Social Studies
|Dept. Chair - HS/MS V&PA/WL/Tech/Elec.
|Dept. Chair - MS E/LA
|Dept. Chair - MS Math
|Dept. Chair - MS Science
|Dept. Chair - MS Social Studies
|Dept. Chair - Read 180
|Dept. Chair - Special Education
|Environmental Club HS/MS
|Internship Coordinator (Guidance)
|Literacy Club HS/MS
|Musical HS Business Director
|Musical HS Choreographer
|Musical HS Drama/Costumes/Makeup
|Musical HS Producer/Director
|Musical HS/MS Sound/Light Coord/Stage
|Musical HS Technical Director
|Musical Middle School Director
|National Honor Society HS
|National Honor Society MS
|Sound/Light Coordinator (School Year)
|Student Council HS
|Student Council MS
|World Language Club
|Yearbook Financial Advisor
|Yearbook Publication Advisor
|ES Art Club
|ES Dept. Chair - Kindergarten
|ES Dept. Chair - First
|ES Dept. Chair - Second
|ES Dept. Chair - Third
|ES Dept. Chair - Fourth
|ES Dept. Chair - Fifth
|ES Dept. Chair -BSI/Special Areas
|ES Environmental Club
|ES STEM Club
CLAYTON BOARD OF EDUCATION:
Paul Connell, President
Fran Adler, Board Secretary
CLAYTON EDUCATION ASSOCIATION:
Vice President, High School/Middle School
Vice President, Herma Simmons Elementary