AGREEMENT HYPERLINK \l "_Toc95635839" PREAMBLE PAGEREF _Toc95635839 \h 1
ATLANTIC COUNTY SPECIAL SERVICES ADMINISTRATIVE ASSOCIATION
ATLANTIC COUNTY SPECIAL SERVICES BOARD OF EDUCATION
JULY 1, 2007
JUNE 30, 2010
TABLE OF CONTENTS
HYPERLINK \l "_Toc95635840" ARTICLE I
HYPERLINK \l "_Toc95635841" Recognition PAGEREF _Toc95635841 \h 2
HYPERLINK \l "_Toc95635842" ARTICLE II
HYPERLINK \l "_Toc95635843" Negotiation Of Successor Agreement PAGEREF _Toc95635843 \h 3
HYPERLINK \l "_Toc95635844" ARTICLE III
HYPERLINK \l "_Toc95635845" Grievance Procedure PAGEREF _Toc95635845 \h 5
HYPERLINK \l "_Toc95635846" ARTICLE IV
HYPERLINK \l "_Toc95635847" Employee Rights And Privileges PAGEREF _Toc95635847 \h 12
HYPERLINK \l "_Toc95635848" ARTICLE V
A HYPERLINK \l "_Toc95635849" ssociation Rights And Responsibilities PAGEREF _Toc95635849 \h 14
HYPERLINK \l "_Toc95635850" ARTICLE VI
HYPERLINK \l "_Toc95635851" Employment Procedures PAGEREF _Toc95635851 \h 16
HYPERLINK \l "_Toc95635852" ARTICLE VII
HYPERLINK \l "_Toc95635853" Salaries PAGEREF _Toc95635853 \h 18
HYPERLINK \l "_Toc95635854" ARTICLE VIII
HYPERLINK \l "_Toc95635855" Employee Facilities PAGEREF _Toc95635855 \h 20
HYPERLINK \l "_Toc95635856" ARTICLE IX
HYPERLINK \l "_Toc95635857" Fair Dismissal Procedure PAGEREF _Toc95635857 \h 21
HYPERLINK \l "_Toc95635858" ARTICLE X
HYPERLINK \l "_Toc95635859" Employee Work Year PAGEREF _Toc95635859 \h 22
HYPERLINK \l "_Toc95635860" ARTICLE XI
HYPERLINK \l "_Toc95635861" Leaves PAGEREF _Toc95635861 \h 24
HYPERLINK \l "_Toc95635862" ARTICLE XII
HYPERLINK \l "_Toc95635863" Transfers And Reassignments PAGEREF _Toc95635863 \h 26
HYPERLINK \l "_Toc95635864" ARTICLE XIII
HYPERLINK \l "_Toc95635865" Employee Evaluation PAGEREF _Toc95635865 \h 27
HYPERLINK \l "_Toc95635866" ARTICLE XIV
HYPERLINK \l "_Toc95635867" Temporary Leaves Of Absence PAGEREF _Toc95635867 \h 29
HYPERLINK \l "_Toc95635868" ARTICLE XV
HYPERLINK \l "_Toc95635869" Extended Leaves PAGEREF _Toc95635869 \h 31
HYPERLINK \l "_Toc95635870" ARTICLE XVI
HYPERLINK \l "_Toc95635871" Sabbatical Leaves For Administrators PAGEREF _Toc95635871 \h 35
HYPERLINK \l "_Toc95635872" ARTICLE XVII
HYPERLINK \l "_Toc95635873" Protection Of Employees PAGEREF _Toc95635873 \h 37
HYPERLINK \l "_Toc95635874" ARTICLE XVIII
HYPERLINK \l "_Toc95635875" Insurance Protection PAGEREF _Toc95635875 \h 39
HYPERLINK \l "_Toc95635876" ARTICLE XIX
HYPERLINK \l "_Toc95635877" Professional Development And Resources PAGEREF _Toc95635877 \h 43
HYPERLINK \l "_Toc95635878" ARTICLE XX
HYPERLINK \l "_Toc95635879" Seniority And Job Security PAGEREF _Toc95635879 \h 44
HYPERLINK \l "_Toc95635880" ARTICLE XXI
HYPERLINK \l "_Toc95635881" Board’s Rights PAGEREF _Toc95635881 \h 45
HYPERLINK \l "_Toc95635882" ARTICLE XXII
HYPERLINK \l "_Toc95635883" Tuition Reimbursement Plan PAGEREF _Toc95635883 \h 46
HYPERLINK \l "_Toc95635884" ARTICLE XXIII
HYPERLINK \l "_Toc95635885" Miscellaneous Provisions PAGEREF _Toc95635885 \h 47
HYPERLINK \l "_Toc95635886" ARTICLE XXIV
HYPERLINK \l "_Toc95635887" Duration Of Agreement PAGEREF _Toc95635887 \h 49
THIS AGREEMENT entered into by and between the BOARD OF EDUCATION OF THE ATLANTIC COUNTY SPECIAL SERVICES DISTRICT, Atlantic County, New Jersey, hereinafter called the “Board,” and the ATLANTIC COUNTY SPECIAL SERVICES ADMINISTRATIVE ASSOCIATION, hereinafter called the “Association.”
The Board and Association shall enter into negotiations in accordance with the mandates of Chapter 123, Public Laws, 1974, concerning the terms and conditions of employment for all employees in this bargaining unit as enumerated in Article I.
Since the parties have reached certain understandings which they desire to confirm in this Agreement, it is hereby agreed as follows:
A. The Board hereby recognizes the Atlantic County Special Services Administrative Association as the exclusive and sole representative for collective negotiation concerning grievances and the terms and conditions of employment for the following unit of Administrative personnel:
B. Terms unless otherwise indicated:
A “Grievance” is a claim by an employee or the Association based upon the interpretation, application, or violation of this Agreement, policies or administrative decisions affecting an employee or a group of employees.
2. Aggrieved Person
An “aggrieved person” is the person or persons or the Association making the claim.
1. The purpose of this procedure is to resolve differences at the lowest possible level. Both parties agree that these proceedings will be kept as informal and confidential as may be appropriate at any level of the procedure.
2. Nothing herein contained shall be construed as limiting the right of any employee having a grievance to discuss the matter informally with the appropriate member of the administration, and having the grievance adjusted without intervention of the Association, provided adjustment is not inconsistent with the terms of this Agreement.
1. Time Limits
A grievance must be filed in writing within twenty (20) calendar days of the event, or the date on which the employee knew or could have reasonably known of the event. The number of days indicated at each level should be considered as a maximum and every effort should be made to expedite the process. The time limits specified may, however, be extended by mutual agreement.
2. Year End Grievances
In the event a grievance is filed at such time that it cannot be processed through all the steps in this grievance procedure by the end of the school year, the time limits set forth herein may be reduced so that the grievance procedure may be exhausted prior to the end of the school year or as soon thereafter as is practicable.
3. If an administrator is not empowered to resolve a grievance, then the grievance may be submitted at the next level appropriate for authorized disposition.
4. Level One – Supervisor
(a) Informal – An employee with a grievance may first discuss it with his immediate supervisor with the objective of resolving the matter informally prior to formally filing the grievance.
5. Level Two
(b) Formal – A grievance to be considered under this procedure shall be initiated by the employee or Association, in writing, within twenty (20) calendar days of its occurrence or when the employee could have reasonably known of the occurrence. A decision shall be made within seven (7) school days after presentation of the grievance at this level.
(a) The employee no later than ten (10) school days after the receipt of the immediate supervisor’s decision may appeal the immediate supervisor’s decision to the Assistant Superintendent of Schools. The appeal to the Assistant Superintendent of Schools shall be made in writing. Within a period not to exceed fifteen (15) school days, the Assistant Superintendent shall communicate his decision in writing to the employee, immediate supervisor and the Association.
6. Level Three
(a) If the grievant or the Association is not satisfied with the disposition of the grievance at Level Two, or if no decision has been rendered within seven (7) school days after the grievance was delivered to the Assistant Superintendent, he may within seven (7) school days after a decision by the Assistant Superintendent or ten (10) days after the grievance was submitted to the Assistant Superintendent, whichever is sooner, submit the grievance to the Superintendent.
7. Level Four – Board of Education
If the Aggrieved person is not satisfied with the disposition of his grievance at Level Three, or if no decision has been rendered within seven (7) school days after the grievance was delivered to the Superintendent, he may within seven (7) school days after a decision by the Superintendent or ten (10) school days after the grievance was delivered to the Superintendent, which is sooner, submit the grievance to the Board. The request shall be submitted in writing through the Superintendent who shall attach all related papers and forward the request. The Board shall review the grievance and shall, at the option of the Board, hold a hearing with the aggrieved person and render a decision in writing within thirty-five (35) calendar days of receipt of the grievance by the Board.
8. Level Five – Arbitration
No claim by a unit member shall constitute a grievable matter beyond Level Four, unless required by law, if it pertains to:
(a) any matter for which a method of review is prescribed by law or
(b) any rule or regulation of the State Commissioner of Education or
(c) any matter which according to law is beyond the scope of the Board authority or
(d) any complaint of a non-tenured employee which arises by reason of his not being reemployed or
(e) a complaint by a unit member occasioned by appointment to or lack of appointment to, retention in or lack of retention in any position for which tenure is either not possible or not required.
If the Association is dissatisfied with the decision of the Board of Education, and if the grievance pertains to a matter of the expressed formal agreement herein between the Board and the Association, the Association may request the appointment of an arbitrator. Such request shall be made known to the Superintendent in writing. In order for a grievance to proceed beyond Level Four, such action must be initiated by the Association.
9. Procedure for Securing the Service of an Arbitrator
The following procedure will be used to secure the services of an arbitrator:
1. A request will be made to P.E.R.C. to submit a roster of persons qualified to function as an arbitrator in the dispute in question.
2. The arbitrator shall function in accordance with the rules and procedures of the New Jersey Public Employment Relations Commission.
3. The arbitrator shall limit himself to the issue submitted. He can add nothing to, or subtract anything from any policy of the Board of Education. However, no policy of the Board shall violate the expressed contractual rights incorporated in this Agreement. The recommendations of the arbitrator shall be binding upon the parties. It is further understood that arbitration is limited to the four (4) corners of the contract.
Only the Board and the aggrieved and his representative shall be given copies of the arbitrator’s findings and recommendations. This shall be accomplished within thirty (30) days of the completion of the arbitrator’s hearings. It is also understood that in acknowledging binding arbitration of disputes as above set forth the Association and its members collectively and separately shall not cause, participate, sanction or support any strike or job action against the employing Atlantic County Special Services School District Board of Education.
4. The arbitrator shall be bound by decisions of the commissioner of Education of New Jersey, decisions of the State Board of Education, the decisions of the Courts of New Jersey, and all New Jersey Statutes.
The cost for services of the arbitrator and actual and necessary travel expenses and the cost of the hearing room shall be borne equally by the Board and the Association. Any other expenses incurred shall be paid by the party incurring same.
Any individual employee who files a grievance may be represented at all formal stages of the grievance procedure by himself, or at his option, with a representative selected or approved by the Association. When an employee is not represented by the Association, the Association shall have the right to be present and to state its views at all formal stages of the grievance procedure. Such procedure concerning representation shall not apply to the informal stage.
Neither party to this Agreement shall take punitive action against any individual because of participation in, or lack of participation in the grievance procedure.
1. All filings, responses and appeals shall be in writing and delivered to the aggrieved person(s) at formal Levels One, Two, and Three setting forth the decision and shall be transmitted promptly to the grievant and to the Association.
2. All documents, communications and records dealing with the processing of a grievance shall be filed in a separate grievance file land shall not be kept in the personal file of the participants.
3. All meetings and hearings under this procedure shall not be conducted in public and shall include only such parties in interest and their designated or selected representatives heretofore referred to in this procedure.
4. Failure by the grievant to strictly follow the timelines at any step shall mean abandonment of the grievance. Failure by management to follow the timelines at any step shall allow the grievant to process the grievance to the next step. Nothing herein precludes mutual extension of grievance timelines in writing.
EMPLOYEE RIGHTS AND PRIVILEGES
A. Pursuant to NJSA 34:13A et. seq., every employee shall have the right freely to organize, join and support the Association and its affiliates for the purpose of engaging in collective negotiations or to refrain from such actions. Neither party shall directly or indirectly discourage, deprive or coerce any employee in the enjoyment of any rights conferred by NJSA 34:13A et. seq. or other laws of New Jersey or the Constitutions of New Jersey and the United States, nor shall either party discriminate against any employee with respect to hours, wages, or any terms or conditions of employment by reason of his membership, or lack of membership, in the Association and its affiliates, his participation in any activities of the Association and affiliates, collective negotiations with the Board, or his institution of any grievance, complaint or proceeding under this Agreement or otherwise with respect to any terms or conditions of employment.
B. Statutory Savings Clause
Nothing contained herein shall be construed to deny or restrict to either party such rights as they may have under New Jersey School Laws or other applicable laws and regulations.
C. No employee shall be disciplined, fined or suspended without compensation except for just cause. Any such action asserted by the Board, or any agent or representative thereof, shall be subject to the grievance procedure herein set forth.
D. Evaluations of Staff
The Administrators shall maintain the responsibility to determine professional evaluations of staff within the policies of the school district.
E. Personnel Records
1. An employee shall have the right, with reasonable notice, to review the contents of his personnel file, at a mutually scheduled time. An employee shall be entitled to have a representative(s) of the Association accompany him during such review. Review of the documents shall be done in the presence of the Superintendent or his designee. Reasonable requests for copies of materials shall be honored.
2. No material derogatory to an employee’s conduct, service, character or personality shall be placed in his personnel file unless the employee has had an opportunity to review the material and the employee shall initial the document to note this acknowledgment. The unit member may file a response of reasonable length which shall also be retained in the file.
3. The Superintendent’s personnel file shall be the official file.
Any Administrator required to attend any meeting with parents, students, and/or administrators regarding problems, complaints, and/or concerns about an employee’s conduct, decision, action, etc., shall receive prior written notice whenever possible, of such meeting and the reason(s) for such meeting. If requested, and if known, the employee will be advised of each person anticipated to be in attendance.
ASSOCIATION RIGHTS AND RESPONSIBILITIES
A. The Board agrees to make available to the Association in response to reasonable request from time to time, information in the public domain and such other information that shall assist the Association in developing intelligent, accurate, informed and constructive programs on behalf of the employees together with information which may be necessary for the Association to process a grievance or complaint as per the mandates of the Public Right to Know Law currently in effect.
B. Exclusive Rights
The rights and privileges of the Association and its representatives as set forth in the Agreement shall be granted only to the Association as the majority representative of the employees, and to no other organization.
C. Representatives of the Association shall be permitted to transact official Association business on school property at all reasonable times, provided that this shall not interfere with or interrupt school operations.
D. The Association and its representatives shall have the right to use meeting facilities at all reasonable hours.
E. The Association shall have the right to use the inter-school mail facilities and school mail boxes for routine notices without the approval of the Administration.
F. The Association shall have the right to use school facilities and equipment i.e.; computers, copy machines and overhead projector at reasonable times when such equipment is not otherwise in use. The Association shall pay for the reasonable costs of all materials and supplies incident to such use. Application for permission shall be in writing from an Association authorized representative.
G. Released Time for Meetings
Whenever any representative of the Association is required or expressly permitted to participate during working hours in negotiations, grievance proceedings, conferences or meetings which relate to Association business with the Board or Administration, he shall suffer no loss in pay; however, it is agreed that such negotiations, grievance proceedings, conferences or meetings shall be subject to mutual scheduling by the Board of its representatives, and the Association.
H. Copies of Board Policy
The Board shall make available to all employees complete copies of the current Board Policy and shall incorporate any changes/additions as soon after adoption as possible.
A. Employment Duties
Duties to be performed by all employees shall be within required certification and consistent with each approved job description. Such assignments shall be in accordance with the rules and regulations of the New Jersey Department of Education.
B. Placement on Salary Schedule
1. Adjustment to Salary Schedule
Any ten(10)-month employee actively employed prior to February 1st of any school year, or any twelve(12)-month employee actively employed prior to January 1st, shall be given full credit for one (1) year of service toward the next increment step for the following year.
2. Credit for Experience
Effective with the signing of this Agreement, creditable experience for salary guide placement may be granted to a new employee upon initial hire up to a maximum of nine (9) years.
In accordance with and to the extent required by law, additional credit shall be granted for all Administrators not to exceed four (4) years for military experience or alternative civilian service required by the Selective Service System.
3. Returning to the District
An employee with previous experience in the Longport/Corbin City/Atlantic County Special Services School District Board of Education, who has resigned and who subsequently seeks re-employment with Atlantic County Special Services School District may be credited for all prior active experience including creditable military experience or alternative civilian service required by the Selecting Service System, Peace Corps, Vista, National Training Corps or Fulbright Scholarship. Such credit shall be at the sole prerogative of the Board.
C. Previous Sick Leave Accumulation
D. Employees shall be assigned to duties within the purview of their position consistent with their general job description and certification.
Employees on approved leaves of absence shall have previously accumulated sick leave benefits restored upon their return to work.
E. Employees shall be notified in writing of their contract and salary status for the following year in accordance with law.
F. Use of Automobile
1. The Board will reimburse the Administrators a deductible up to $500.00 in the event that the employee is in an accident while engaged in work.
2. Mileage reimbursement will be provided to administrators at the current IRS rate effective 7/1 of each contract year.
A. The salaries of all members of the unit covered by this Agreement are set forth in the Salary Schedules which are attached hereto and made a part hereof.
B. Method of Payment
1. Twelve Month Employees
2. Ten Month Employees
All twelve (12) month employees will be paid on the 15th and 30th. If the 15th or 30th fall on a Saturday or Sunday, staff will receive their pay on the Friday before.
C. Procedure for Withholding Employment or Adjustment Increments
All ten (10) month employees will be paid on the 15th and 30th. If the 15th or 30th fall on a Saturday or Sunday, staff will receive their pay on the Friday before.
Disciplinary actions including withholding of increments, fines or suspensions without pay shall be subject to the grievance procedure herein except for those actions appropriate to alternate statutory procedures.
The Board shall pay the Administrators an annual salary in the same manner as salaries are paid to all other board employees. For 2007/2008, the salary shall be the salary paid by the Board for the 2006/2007 school year plus an amount equal to the average Consumer Price Index (CPE) for the Philadelphia Region for the twelve months prior to May 2007 (or the next later month for which the CPI is issued) or 3.5%, whichever is greater.
Compensation for each subsequent year under this Agreement shall be calculated in the same manner by adding to the salary paid for the previous year an amount equal to the average consumer Price Index (CPI) for the Philadelphia Region for the twelve months prior to May of that year (or the next later month for which a CPI is issued) or 3.5%, whichever is greater.
Employees employed prior to July 1, 2004 shall remain Off-Guide for the duration of this Agreement.
Effective July 1, 2007 – 3.5% over the 2006-2007 base salary or CPI for the Philadelphia Region, whichever is greater.
Effective July 1, 2008 – 3.5% over the 2007-2008 base salary or CPI for the Philadelphia Region, whichever is greater.
Effective July 1, 2009 – 3.5% over the 2008-2009 base salary or CPI for the Philadelphia Region, whichever is greater.
Off Guide-Employees (MM-OG1, VB-OG2, RG-OG3, EF-OG4) shall have their base salaries adjusted to include the following longevity payments:
Entering the 9th year of district service $1,250
Entering 14th year of district service an additional $750
Entering 20th year of district service an additional $500
The Salary Range below shall be effective July 1, 2007 for all newly-hired employees in the positions covered by this Agreement:
SALARY RANGE EFFECTIVE JULY 1, 2007-JUNE 30, 2010
Principal Range $75,000 to $95,000
Vice Principal/Supervisor Range $67,500 to $84,000
The Board shall continue to provide adequate facilities for employee use.
FAIR DISMISSAL PROCEDURE
A. Notification of Status
In accordance with law each year, the Board shall give to each non-tenured employee.
(a) A written offer of re-employment but with such increases in salary and benefits as may be required by law or agreement between the Board and the Association, or
(b) A written notice that such employment shall not be offered.
2. Informal Appearance
In accordance with and to the extent required by law, any non-tenured employee who has received such notice of non-employment shall be entitled to an appearance before the Board, provided a written request for such appearance is received in the office of the Secretary of the Board within ten (10) calendar days after notification of non-employment. Such hearing shall be provided within thirty (30) calendar days and determination shall be provided within an additional three (3) calendar days after the hearing.
EMPLOYEE WORK YEAR
1. As of July 1 employees shall receive twenty (20) vacation days per year. A year is defined as the period of July 1-June 30. Employees who terminate employment prior to June 30 will be compensated for accrued vacation days at their current per diem rate in accordance with Board Policy and Procedure.
2. Twenty (20) vacation days will be credited to twelve (12) month full-time administrative and supervisory personnel on July 1 of each year. New twelve (12) month full-time administrative and supervisory personnel will receive pro-rated vacation leave from the first full month of employment to June 30. Permanent part-time twelve (12) month administrative and supervisory employees working a percentage of a full-time position will receive a pro-rated vacation leave according to time worked.
Vacation leave is intended to be used within the year it is received. However, the scheduling of such leave may require a carry-over provision into the following year. Therefore, vacation leave should be used within the contractual year following the year in which it was earned (i.e. vacation earned during the 1990-91 year must be used prior to June 30, 1992.)
The Board recognizes the time demands of administering the school district. Therefore, when circumstances warrant, and upon the recommendation of the Superintendent, the Board maintains the right to pay twelve (12) month full time administrative/supervisory for vacation leave not taken because of the pressure of school district business.
3. Upon retirement an employee will be compensated for accrued vacation days at their current per diem rate.
4. The work year shall be the Board approved school calendar, plus the balance of time between the last day of school and June 30th, plus July and August, and time between September 1 and the start of school, excluding the holidays of July 4th and Labor Day. When emergency circumstances warrant, the superintendent may call the employee into work.
A. In accordance with and as specified by statute, sick leave is defined to mean employee absence from his/her post of duty because of personal disability due to illness or injury, or exclusion from school by the school district’s medical inspector because of contagious disease in the immediate household.
B. In accordance with statute, all employees on a ten (10) month contract shall be entitled to ten (10) sick leave days each school year. Unused sick leave days shall be accumulated from year to year with no maximum limit. Twelve (12) month employees shall have twelve (12) sick leave days per year under the same conditions. Contracts issued for less than the term of ten (10) months will carry sick leave equivalent to one (1) day per month of employment.
C. Upon retirement from the Atlantic County Special Services School District, in accordance with New Jersey State retirement provisions, the employee shall receive upon retirement (or January 2nd of the year thereafter, if selected by the employee), a lump-sum payment for each accumulated sick leave day. The amount of payment is subject to a cap in accordance with the chart below:
AMOUNT PER DAY
NUMBER OF DAYS
The following additional provisions and restrictions must be complied with:
(a) The employee must have at least fifteen (15) years of active service in the District. (Service with the Corbin City and Longport School Districts shall be creditable for this stipulation.)
(b) Employees formerly employed by the Corbin City Board of Education shall no longer be compensated for sick leave with Savings Bonds.
(c) Eligible employees must have at least seventy-five (75) days of accumulated sick leave in order to receive payment for unused accumulated sick leave. (Former employees of Corbin City, shall be given credit for the accumulated sick leave days accrued with Corbin City, as well as those accrued with A.C.S.S.S.D. for purposes of meeting the seventy-five day minimum requirement. However, only the days earned after June 30, 1989, wile in the active employment of A.C.S.S.S.D. shall be monetarily compensated.)
(d) Employees of A.C.S.S.S.D. who have previously accumulated sick leave days while in the employment of the Longport School District shall have all accumulated days compensated, i.e. those days earned with Longport as well as A.C.S.S.S.D.
(e) The employee must notify the Superintendent, in writing, by January 1st of the pre-budget year of his/her intention to retire.
TRANSFERS AND REASSIGNMENTS
A. The Superintendent shall post a list of job vacancies in each District facility for at least five (5) work days prior to the closing date on the notice. Employees who desire to apply for such vacancies shall submit their applications in writing to the Superintendent within the time limit specified in the notice. Nothing herein precludes interim appointments or withdrawal of filling such positions.
1. Employees who desire to transfer to another building may file a written statement of such desire with the Superintendent. Such statement shall include the school or schools to which he desires to be transferred in order of preference. The Board retains sole authority concerning transfers.
2. If a permanent vacancy shall be filled by means of involuntary transfer of an employee, then such employee shall be entitled to a conference with the Superintendent prior to the transfer.
3. Employees will be notified in writing of any transfer.
A. It is mutually understood that evaluation is the measure of the overall performance of an employee, and formal observation is but one portion.
B. All employees shall be formally and openly evaluated by their Supervisors as often as deemed necessary during each year. Within ten (10) school days following each observation, a conference shall take place between the employee and his/her immediate Supervisor to identify deficiencies, if any, and to discuss means and methods for correction and improving job performance. Within five (5) school days following the conference(s), the Supervisor shall prepare a formal observation report, setting forth the observation and a summary of the matters discussed in the conference(s). The report shall be presented to the employee who shall sign a completed formal observation form as acknowledgment of its contents. No such report shall be submitted to the Central Office, placed in the employee’s file or otherwise acted upon without the conference(s) having taken place. The employee may request a second conference which, if requested, will be held within five (5) school days after the employee’s receipt of the formal observation report.
C. In accordance with statute, each non-tenured Administrator shall receive at least three (3) formal observations per school year.
D. In accordance with statute, each tenured Administrator shall receive at least one (1) formal observation per school year.
E. If any written material from an employee’s file is to be used in a disciplinary hearing against an employee, then a copy of such material shall be made available to the employee concerned prior to the hearing.
F. All evaluations shall be done by a certified employee of the Administration.
TEMPORARY LEAVES OF ABSENCE
A. Types of Leave
Employees shall be entitled to the following temporary non-accumulative leaves of absence with full pay each school year.
Three (3) days of leave of absence for personal, legal, business, household or family matters which require absence during school hours may be taken, subject to approval by the Superintendent. Such leave may not be contiguous to a holiday or recess. Application to the Superintendent or other immediate Supervisor for personal leave shall be made at least four (4) days before taking such leave (except in the case of emergencies) and the applicant for such leave shall not be required to state the reason for taking such leave other than that he is taking it under this Section. Unused personal leave shall be converted to sick leave at the end of each fiscal year (June 30).
Professional days to visit another school district or for professional conferences may be granted by the Superintendent or designee at his sole discretion. Requests must be submitted, in advance, and required costs shall be reimbursed.
4. Jury Duty
If an employee is required to testify by the School District in connection with a legal action, then the time necessary for attendance will be provided to the employee.
Time as necessary to perform Jury Duty if required to do so. Any employee serving on Jury Duty shall receive his/her full salary less any Jury Duty pay, for the time served.
Time necessary as provided for in New Jersey Statues for person called into temporary active duty of any unit of the United States Reserves of the New Jersey State National Guard, provided such obligations cannot be fulfilled on days when work is not required.
Employees may be granted up to:
(a) five (5) days at any one time in the event of death of an employee’s father, mother, spouse, children, siblings, parent surrogates, grandchildren
(b) three (3) days at anyone time in the event of death of an employee’s father-in-law, mother-in-law, sister-in-law, brother-in-law, grandparents, or a member of the employee’s immediate household other than those enumerated in paragraph (a) above. Five (5) days will be granted if travel is required over 250 miles in one direction.
B. Leaves taken pursuant to this Article shall be in addition to any sick leave to which the employee is entitled.
C. Nothing herein precludes the Board from granting other leaves with or without pay at its sole discretion.
A. International and Federal Programs
A leave of absence without pay of a maximum of two years shall be granted to any Administrator who joins the Peace Corps, VISTA, National Teacher Corps, or serves as an exchange Administrator or overseas Administrator, and is a full-time participant in either of such programs.
Military leave without pay shall be granted to any employee who is inducted or enlists in any branch of the armed forces of the United States for the period of said service and three (3) months thereafter, or three (3) months after recovery of any wound or sickness at time of discharge. A similar leave shall be granted to the spouse of any employee who is so inducted or enlists.
C. Child Rearing
Upon request, and with written application at least thirty (3) calendar days in advance, the Board shall grant child rearing leave without pay for up to twelve (12) months to any employee with a child less than one year in age subject to the following stipulations and limitations:
1. Child rearing leave shall commence on the day requested by the employee.
2. Upon return from such leave, the employee granted child rearing leave shall be restored to the employment position vacated at the commencement of said leave.
3. An employee shall not be prevented from returning to work after childbirth solely on the ground that there has not been a time lapse between childbirth and the desired date of return.
4. An employee shall not be removed from her duties during pregnancy unless the employee cannot produce a certificate from her physician attesting that she is medically able to continue working.
5. Return to duty from child rearing leave shall be at the start of an academic year. Nothing herein precludes the Board, at its sole option, from allowing an earlier return date for a tenured employee. Child rearing leave for a non-tenured employee shall only be for the duration of the person’s contract.
6. If requested, in writing, no later than April 1st of the initial child rearing leave, the Board will grant an additional full year of child rearing leave.
7. Any employee adopting a child less than 5 years of age may receive similar leave which shall commence upon him/her receiving de facto custody of said child, or earlier if necessary, to fulfill the requirements for the adoption.
8. An employee on child rearing leave may have the opportunity to substitute in the Atlantic County Special Services School District in the area of his/her certification or competence at the discretion of the Superintendent.
D. Illness in Family
A leave of absence, without pay, may be granted for the purpose of caring for a sick member of an employee’s immediate family. The terms setting forth the beginning and termination of such leave shall be set forth in writing by the Board of Education.
E. Any employee on extended leaves of absence under any section of this Article shall have all benefits restored upon return to duty.
F. All extension, renewals, approvals and denials of leaves shall be in writing.
G. Extended Personal Leave for Administrators
1. An extended leave for personal reasons, without pay, shall be granted to a maximum of one (1) employees per year, provided application is made in writing at least ninety (90) days prior to the beginning of the work year. Such leaves shall be for a period of one (1) school year (July 1 through July 30). Extended personal eave for less than one (1) work year may be granted on a case by case basis at the discretion of the Board.
2. To be eligible for such leave, an employee must have been employed at least seven (7) consecutive years (inclusive of any Board approved leave) in the Longport/CorbinCity/Atlantic County Special Services School Districts.
3. In the event more than two (2) employees request such leave, extended personal leave shall be granted based upon total length of service.
4. Extended personal leave without pay shall be granted for the following reasons:
(a) Service in a public office and/or campaign for such service for himself.
(b) Outside teaching in a college, university or other public school.
(c) Engaging in activities of the Association or its affiliates.
(d) Educational purposes.
(e) Other valid purposes.
5. The employee on leave shall not be entitled to any benefits provided by this Agreement except as expressly provided by this Article and by law.
6. Upon return from leave pursuant to this Article, an employee shall be placed on the salary schedule at the next salary step, providing he has actively worked not less than five (5) months for ten (10) month employees or six (6) months for twelve (12) month employees of the work year in which he began his leave of absence and/or will work not less than five (5) months for ten (10) month employees or six (6) months for twelve (12) month employees of the work year in which he returns from such leave of absence. However, time spent on said leaves shall not county toward the fulfillment of the time requirements for acquiring tenure or seniority.
SABBATICAL LEAVES FOR ADMINISTRATORS
A sabbatical leave shall be granted to an administrator by the Board for graduate study in the area of specialization for the purpose of obtaining a second Master’s Degree or Doctorate, or for other reasons deemed of value by the school system, subject to the following conditions:
A. If there are sufficient qualified applicants, sabbatical leaves shall be granted to a maximum of one (1) Administrator at any one time.
B. Requests for sabbatical leaves must be received by the Superintendent in writing in such form as prescribed by the Board of Education to include reference to the status of the applicant’s T.P.A.F. Pension, group life insurance, social security and withholding tax. Such request on the prescribed form must be submitted no later than December 1, and the action shall be taken on all such requests no later than March 1 of the school year preceding the school year for which the sabbatical leave is requested.
C. The Administrator applicant must have completed at least seven (7) full school years of service in the Atlantic County Special Services District (and/or Longport or Corbin City School District). Request for sabbatical leave must include documentation that the applicant may reasonably be expected to complete the degree, or the area of specialization which has previously been approved by the Board of Education, with the credits being taken during the term of such leave.
D. For reason other than obtaining a second Master’s Degree or Doctorate, the leave applicant shall file with the Superintendent an interim and final report of accomplishments obtained pursuant to objectives for having taken a sabbatical.
E. An Administrator on sabbatical leave (either for a one-half (1/2) school year or for a full school year) shall be paid by the Board at fifty percent (50%) of the entitled salary rate and shall be continued in the District’s Insurance Benefits program. No other benefits shall be granted while on leave and those previously earned shall be restored upon return from leave.
F. Upon return from sabbatical leave, an Administrator shall present reasonable certification of accomplishment of the purpose for such leave and be placed on the salary schedule at the level which he would have achieved had he remained actively employed in the system during the period of his absence.
PROTECTION OF EMPLOYEES
A. As specified and in accordance with 18A:6-1, an employee may, within the scope of his employment, use and apply such amount of force as is reasonable and necessary: to quell a disturbance threatening physical injury to others; to obtain possession of weapons or other dangerous objects upon the person or within the control of the pupil; for the purpose of self-defense; and for the protection of persons or property.
B. 1. The Board shall give full support, including legal and other assistance, for any assault upon an employee while acting in the legal discharge of his duties.
2. When absence arises out of assault or injury, and such need is verified by the school physician, the employee shall be entitled to full salary and other benefits for the period of such absence but shall not forfeit any sick leave or personal leave.
3. The Board will reimburse employees for the reasonable repair or replacement of clothing or other personal property damaged or destroyed or vandalized while the employee was acting in the legal discharge of his duties within the scope of his employment with proof submitted (i.e. receipts).
4. The Board aggrees to pay medical costs incurred as the result of any injury sustained in the course of an employee’s employment by workmen’s compensation policy presently in effect at the time of the claimed injury.
C. 1. Employees shall immediately report cases of assault suffered by them in connection with their employment to their Superintendent or other immediate supervisor.
2. Such notification shall be immediately forwarded to the Superintendent who shall act in appropriate ways as liaison between the employee, the police and the courts.
D. Worker’s Compensation
Benefits derived under this Article shall be in conformity with Workmen’s Compensation provisions and any other applicable Statutes.
A. Health Insurance
The Board agrees to provide a full family hospitalization plan equal to or better than the State Health Benefits Plan for all employees and their dependents and who regularly work twenty (20) hours or more per week.
B. Dental Insurance
Effective with the signing of this agreement, the Board agrees to provide a Dental Plan for each eligible employee, and where appropriate, coverage for dependents who regularly work twenty (20) hours or more per week.
In accordance with and to the extent provided in the master policy, such coverage shall include:
Co-insurance 100% - for Preventive and Diagnostic
70/30 – for Basic Services
50/50 – for Prosthodontic Benefits
50/50 – Orthodontic Services
Each employee enrolled in the dental plan shall, by payroll deduction, contribute an amount equal to 15% of the premium of said dental plan, subject to a cap of $150.00.
C. Prescription Drug Plan
The Board shall provide to each employee and who work twenty (20) or more hours per week, a Prescription Drug Plan including dependents where appropriate. The co-pay shall be equal to that of the State Health Benefits Plan.
The Board shall request the carrier(s) to provide to each employee a description of the health care insurance provided under these benefits not later than the beginning of each school year which shall include a description of conditions and limits of coverage.
E. Opt-Out Provision
1. Within the regulations of the carrier, the Board agrees to establish a Section 125 (I.R.S. Code) Plan for the purpose of making available a cash option. If an employee selects the cash option, it shall be included in the employee’s gross income as compensation. If an employee selects the insurance coverage, the value of such coverage is excludable in the employee’s gross income as compensation.
(a) An employee otherwise entitled to health, dental, prescription insurance coverage shall have the option to voluntarily not participate in any or all such plans and withdraw from any such coverage. It is understood that the decision to exercise this option rests solely with the employee. In the event an employee makes such election, the Board shall compensate such employee (35%) of the yearly premium cost for the plan(s) under which the employee would have been covered. Such cash payment shall be in form of a stipend and shall be paid in two (2) equal installments, the first on December 1st and the second on June 30th of the school year in which the year in which the nonparticipation occurs.
(b) In order for an employee to be eligible to elect this cash option for the health insurance plan, as per Section A above, an employee must provide documentation to the Board that they are covered under an alternative health insurance plan.
(c) All withdrawals shall be for a full year (July 1 through June 30). Written notification of an employee’s intent to elect this withdrawal option must be filed with the Board during the normal re-opener period. Employees may either re-elect the option of withdrawal during each re-opener period or elect to re-enroll in the insurance plan(s) offered by the District. Prior to each re-opener period, the Board’s insurance carrier and/or representative shall hold a meeting with employees considering to elect to withdraw from the District’s insurance plan and shall apprise them of any and all benefits and/or risks involved should the employee elect such waiver.
2. Notwithstanding the above, the employee who has a change in status (e.g. termination of employment, death, separation, divorce, etc.) which causes the employee to lose his alternate health, dental or prescription insurance coverage shall be entitled to re-enroll in the health, dental, and/or prescription plans during the year provided the employee provides the Board with notice of the change of status within sixty (60) days of the event causing such change. The Board’s obligation for the cash option shall be prorated for the employee subject to a change in status. If the District’s health, dental and/or prescription plan(s) does not accept the employee, the District will find a comparable plan(s) and pay the premium up to the current amount paid for employees in the District’s plan(s). Additional costs above the current cost incurred will be the responsibility of the employee. The employee will be re-enrolled in the District’s plan(s) at the first permissible date.
F. Death Benefit
3. Return to the insurance plan(s) for reasons other than a change in status is subject to the terms of the carrier
In the event of the death of an Association member, eligible employees’ estates will be monetarily compensated for any accrued sick, personal and vacation leave time.
PROFESSIONAL DEVELOPMENT AND RESOURCES
The Board encourages and recognizes the value of professional development for Administrators in order for them to be current in their professional field and will continue to pay for them to participate in professional organizations, affiliations, workshops, conferences and seminars.
The Board shall continue to provide for the purchase and/or replacement of books, manuals, resource materials, supplies and equipment of sufficient quality and quantity to enable Administrators to properly fulfill their administrative responsibilities.
SENIORITY AND JOB SECURITY
1. School District seniority for purposes of a reduction in force is defined as service by appointed employees in the School District, inclusive of service in Longport and/or Corbin City, in the collective bargaining unit covered by this Agreement. An appointed employee shall lose all accumulated School District seniority only if he/she resigns or is discharged for cause, irrespective of whether she/he is subsequently rehired by the School District.
2. In the event that, within two (2) years of an employee’s layoff, a vacancy occurs in the same classification from which the employee was laid off, and covered by this Agreement, a laid-off employee shall be entitled to a one time recall thereto in order of seniority.
The Board of Education reserves to itself sole jurisdiction and right, in compliance with the laws of the State of New Jersey and the rulings of the State Commissioner of Education, to hire, assign, promote, transfer and direct employees covered by this Agreement or to take disciplinary action against said employees (up to and including discharge) for just cause, to manage school operations, and to take whatever actions may be necessary to accomplish the mission of the School District except as may be specifically provided by the language of this Agreement.
TUITION REIMBURSEMENT PLAN
A. To qualify for reimbursement, the course(s) must be directly related to the employee’s job. Approval must be secured in advance, in writing, from the Superintendent. The Superintendent shall obtain approval from the Board of Education President.
B. Employees shall be reimbursed upon submitting an official transcript or proof of completion containing the titles of the course(s) and the grade(s) received, if applicable.
C. The employee must earn a grade of B or better in order to qualify for reimbursement, provided a grade is given.
D. An employee shall be reimbursed up to Rowan per credit amount for the tuition paid to accredited institutions of higher learning for any approved courses taken, upon approval of the Superintendent.
E. Courses required for certification in the current position held, shall not be eligible for compensation.
F. Administrators who resign within 12 months of course completion will refund half of the reimbursement.
G. Approval or disapproval is the sole prerogative of the district’s Superintendent or designee(s).
A. Board Policy
This Agreement constitutes mutual policy for the term of said Agreement, and both parties shall carry out the commitments contained herein and give them full force and effect.
B. Savings Clause
In accordance with and to the extent required by law, changes in terms and conditions of employment shall first be negotiated with the Association as majority representative of employees in the bargaining unit.
If any provision of this Agreement or any application of this Agreement to any employee or group of employees is held to be contrary to law, then such provision or application shall not be deemed valid and subsisting, except to the extent permitted by law but all other provisions or applications shall continue in full force and effect.
D. Compliance Between Individual Contract and Master Agreement
Any individual contract between the Board and individual Administrator heretofore or hereafter executed, shall be subject to and consistent with the terms and conditions of this Agreement. If any individual contract contains any language inconsistent with this Agreement, this Agreement, during its duration shall be controlling.
E. Per the requirements of law, the Board and Association agree that there shall be no discrimination, and that all practices, procedures and policies shall clearly exemplify that there is no discrimination.
F. Copies of this Agreement shall be provided at the expense of the Board within thirty (30) days after the Agreement is signed. The Board agrees to provide fifteen (15) extra copies of the printed Agreement to the Association.
G. Whenever any notice is required to be given by either of the parties to this Agreement to the other, pursuant to the provisions of this Agreement, either party shall do so by certified mail at the following addresses:
1. If by the Association, to the Board at the Board’s office to the Secretary.
2. If by the Board, to the Association’s President’s school address, or home address during vacations.
DURATION OF AGREEMENT
This AGREEMENT shall be effective on the date of signing and shall continue in effect until June 30, 2010. This Agreement shall not be extended orally and it is expressly understood to expire on the date indicated, except that salary guide modifications and other monetary benefits shall be retroactive to July 1, 2007.
IN WITNESS WHEREOF, the parties hereto this 22nd day of February 2007, thereto cause this Agreement to be signed by their respective Presidents, attested by their respective Secretaries, and their corporate seals to be placed hereon, all on the day and year first above written.
ATLANTIC COUNTY SPECIAL SERVICES SCHOOL DISTRICT
BOARD OF EDUCATION
BY: /s/ Philip S. Munafo
BY: /s/ Kenneth Verrill
ATLANTIC COUNTY SPECIAL SERVICES ADMINISTRATIVE ASSOCIATION
BY: /s/ Richard Gisondi
ATTEST: /s/ Virginia Bird