H.O. NO. 78-5

STATE OF NEW JERSEY

BEFORE A HEARING OFFICER OF THE

PUBLIC EMPLOYMENT RELATIONS COMMISSION

In the Matter of

ORANGE BOARD OF EDUCATION,

Public Employer,

-and-	Docket No. CU-76-49

ORANGE NON-CERTIFIED EMPLOYEES

ASSOCIATION,

Petitioner.

SYNOPSIS

A Commission Hearing Officer in a clarification of unit proceeding recommends that employees in bookkeeping titles as well as two administrative secretaries be included in the petitioner's unit of non-certified employees as they are not confidential employees. However, he recommends that four other administrative secretaries who handle confidential material for the three administrators regularly conducting labor negotiations for the Board, as well as the Office Manager/Payroll Clerk who takes minutes of closed Board sessions be excluded from any unit because they are confidential employees.

A Hearing Officer's Report and Recommendations is not a final administrative determination of the Public Employment Relations Commission. The Report is submitted to the Director of Representation who reviews the Report, any exceptions thereto filed by the parties and the record, and issues a decision which may adopt, reject or modify the Hearing Officer's findings of fact and/or conclusions of law. The Director's decision is binding upon the parties unless a request for review is filed before the Commission.

H.O. NO. 78-5

STATE OF NEW JERSEY

BEFORE A HEARING OFFICER OF THE

PUBLIC EMPLOYMENT RELATIONS COMMISSION

In the Matter of

ORANGE BOARD OF EDUCATION,

Public Employer,

-and-	Docket No. CU-76-49

ORANGE NON-CERTIFIED EMPLOYEES

ASSOCIATION,

Petitioner.

Appearances:

For the Public Employer

Beck, Reichstein & Guidone, Esqs.

(Phillip F. Guidone, of Counsel)

For the Petitioner

Goldberg, Simon & Selikoff, Esqs.

(Gerald M. Goldberg, of Counsel)

HEARING OFFICER'S REPORT

AND RECOMMENDATIONS

On May 10, 1976, a petition was filed with the Public Employment Relations Commission (the "Commission") by the Orange Non-Certified Employees Association (the "Association") seeking clarification of a unit of employees of the Orange Board of Education (the "Board") for which the Association is the exclusive representative. As amended on the record, the petition seeks a determination that the administrative secretaries to certain board administrators, the purchasing bookkeeper, bookkeepers and the office manager/payroll clerk are appropriately included in its unit. Pursuant to a Notice of Hearing, a hearing was held before the undersigned Hearing Officer on April 28, June 1 and June 28, 19771/ in Newark at which all parties had the opportunity to examine witnesses, present evidence and argue orally. Both parties waived the right to submit briefs. Upon the entire record, the Hearing Officer finds:

1.	The Board is a public employer within the meaning of the New Jersey Employer-Employee Relations Act (the "Act") and is subject to its provisions.

2.	The Association is an employee representative within the meaning of the Act and is subject to its provisions.

3.	The Association having filed a petition seeking clarification of its unit as including certain job titles and the Board having objected to the inclusion of those titles, a question concerning the composition of a negotiations unit exists, and it is properly before the Hearing Officer for a Report and Recommendation.

In a contract between the parties for the period July 1, 1975 - June 30, 1977, the Association was recognized as the representative of a unit consisting of secretaries, clerk typists, senior secretaries and other non-certified personnel not relevant to this proceeding. The question of whether administrative secretaries and bookkeepers belong in the unit is specifically held aside pending a Commission ruling on the matter.2/ It is the Association's contention that the employees in question have a community of interest with its unit members, most particularly the secretarial and clerk titles included in the unit. The Board does not context the community of interest but rather argues that these employees are confidential employees within the meaning of the Act and therefore not entitled to any of the rights of representation accorded by the Act.

N.J.S.A. 34:13A-5.3 excluded confidential employees from having the right to collective representation. A confidential employee is defined as one:

...whose functional responsibilities or knowledge in connection with the issues involved in the collective negotiations process would make their membership in any appropriate unit incompatible with their official duties.3/

Woodrow Zaros, the Superintendent of Schools, testified as to the Board's procedures in the area of labor relations. Negotiations with the various units of Board employees are conducted by either the Superintendent, the Associate Superintendent for Personnel, or the Business Manager, and from year to year there may be variance in terms of who negotiates with a particular unit.4/ The Superintendent attends all Board sessions involving planning of strategy for negotiations, as do the two Associate Superintendents and the Business Manager who is also Board Secretary. Minutes of these sessions are kept. Reports on the status of negotiations and/or recommendations may be drafted by the Superintendent, the Associate Superintendent for Personnel, or the Business Manager.5/ The Associate Superintendent for Curriculum has no direct involvement in the negotiations process.6/ This description was not challenged by the Association, and identifies the three administrators who formulate labor relations policy.

Turning first to the two Administrative Secretaries to the Superintendent, the undersigned concludes that they are confidential employees. Elizabeth Slade prepares the agenda for all Board meetings including closed sessions at which negotiations strategy may be discussed. The material she may annex includes items such as correspondence from attorneys, drafts of negotiations proposals, and grievances. She is the one who most often takes dictation from and types correspondence for the Superintendent.7/ Antoinette Alfieri, in addition to performing some of the same duties as Slade, on a semi-regular basis, is responsible for maintaining a policy file of all Board policies including those in labor relations, and she participates in the formulation of those policies in discussions with the Superintendent based on her knowledge of the district's history.8/ These duties are similar in nature to those of the employees found to be confidential in In re Board of Education of the Township of West Milford, P.E.R.C. No. 56 (1971).

The second administrator formulating labor policy is the Associate Superintendent for Personnel, Mr. Patrick Pelosi. He testified that there are two administrative secretaries in his office - Rosa Manuel and Josephine D'Alessio. Manuel is responsible for the typing of the Associate Superintendent's input for the Board agenda described above including positions on labor negotiations. In addition, she handles his correspondence.9/ D'Alessio, on the other hand, while she may type the final drafts of already negotiated agreements, does not get involved with the confidential materials for which Manuel is responsible.10/ The Hearing Officer finds that Rosa Manuel is a confidential employee within the meaning of the Act, but Josephine D'Alessio is not.

The Business Manager has an administrative secretary named Elaine Henry. She would handle the typing for draft agreements and proposals as well as his correspondence and other communications. Recommendations by the Business Manager to the Board regarding a unit with which he was negotiating would go through her.11/ She is a confidential employee.

Eleanor Fineran is the Office Manager/Payroll Clerk. As a part of her duties, she attends closed sessions of the Board and takes the minutes. She also works with the Business Manager in costing out and developing proposals.12/ There is no question that these duties relate directly to labor relations and involve regular work with confidential information. The undersigned finds her to be a confidential employee.

None of the rest of the employees at issue have any demonstrated regular duties involving confidential labor relations material. As noted earlier, the Associate Superintendent for Curriculum does not participate in negotiations or have significant input in labor relations. Therefore her administrative secretary - Alice Lynch - does not fit the definition of a confidential employee. The Purchasing Bookkeeper (Head of Bookkeeping) - Jean Tindall - and the Bookkeepers - Josephine Rella and Joanne Lowe - are responsible for generating the data that the administrators need and the processing of bills.13/ West Milford, supra, makes clear that mere assembling of data which may later be used in determining labor policy does not render an employee confidential inasmuch as management's position will not be compromised.

As there is currently no contract between the parties and the dispute was reserved and referred to the Commission in the recently expired contract, the recommended clarification of this unit may be immediately effective if approved by the Director of Representation. In re Clearview Reg. High School Board of Education, D.R. No. 78-2, 3 NJPER 248 (1977).

RECOMMENDATION

For the above stated reasons, the undersigned recommends that the Association unit be clarified to include the Administrative Secretary to the Associate Superintendent for Curriculum, the Administrative Secretary to the Associate Superintendent for Personnel found not to be confidential (D'Alessio), the Purchasing Bookkeeper and Bookkeepers, and to exclude the Administrative Secretaries to the Superintendent, the other Administrative Secretary to the Associate Superintendent for Personnel (Manuel), the Administrative Secretary to the Business Manager, and the Office Manager/Payroll Clerk.

Respectfully submitted,

/s/James F. Schwerin

Hearing Officer

DATED:	September 23, 1977

Trenton, New Jersey